Personal Assistant

Ageas; Glasgow; Hybrid; GBP 25,000 - 42,000; Full time

Job summary

Ageas is seeking a confident Personal Assistant to support two members of our Executive Team in Glasgow on a hybrid basis, with occasional travel to the Eastleigh office. You will manage busy diaries, coordinate meetings, handle communications, and prepare documents while safeguarding confidential information.

The role requires excellent organisation, initiative, and strong MS Office skills. You will work with other PAs, help with travel arrangements, and contribute to process improvements in a

Qualifications

• Excellent organisation and time management skills.
• A proactive approach with the confidence to use your initiative.
• Strong communication skills, both written and verbal.
• Ability to manage different tasks and stay calm under pressure.
• Professional, trustworthy and able to handle confidential information.
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Experience supporting senior leaders or executives in a fast-paced environment.
• A team player who enjoys solving problems and finding better ways of working (experience with Microsoft Copilot is a bonus).

Responsibilities

• Manage busy diaries, meetings and emails, making sure priorities are clear.
• Organise meetings, travel, events and leadership activities.
• Prepare presentations, documents, agendas and meeting notes.
• Handle confidential information with care and professionalism.
• Support team administration, including new starters, leavers and expenses.
• Work closely with other PAs to provide a consistent, high-quality service.
• Help improve processes and support projects across the business.
• Build positive relationships with colleagues, leaders and external partners.

Skills

Organisation

Time management

Communication skills

Initiative

Confidentiality

Microsoft Office

Experience supporting executives

Team player

Microsoft Copilot

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Job description

Job Title: Personal Assistant
Target Start Date: ASAP
Contract Type: Permanent
Salary Range: Up to £42,000
Location: Glasgow - Hybrid (with the willingness to visit the Eastleigh office)
Closing Date for applications: 31st August

Personal Assistant: We're looking for a confident and professional Personal Assistant (PA) to support two members of our Executive Team. In this key role, you'll help them achieve their goals by managing busy schedules, keeping priorities on track and making sure everything runs smoothly.

As the first point of contact for the executives you support, you'll build strong relationships with colleagues across Ageas, senior leaders, suppliers and business partners. You'll manage communications, coordinate meetings and help ensure important information reaches the right people at the right time.

You'll also work with highly confidential information every day, preparing documents, presentations and reports with accuracy and professionalism. This is a varied role where you'll need to think ahead, stay organised and use your initiative to keep things moving in a fast-paced environment.

Main Responsibilities as Personal Assistant:

• Manage busy diaries, meetings and emails, making sure priorities are clear.
• Organise meetings, travel, events and leadership activities.
• Prepare presentations, documents, agendas and meeting notes.
• Handle confidential information with care and professionalism.
• Support team administration, including new starters, leavers and expenses.
• Work closely with other PAs to provide a consistent, high-quality service.
• Help improve processes and support projects across the business.
• Build positive relationships with colleagues, leaders and external partners.

Skills and experience you need as Personal Assistant:

• Excellent organisation and time management skills.
• A proactive approach with the confidence to use your initiative.
• Strong communication skills, both written and verbal.
• Ability to manage different tasks and stay calm under pressure.
• Professional, trustworthy and able to handle confidential information.
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Experience supporting senior leaders or executives in a fast-paced environment.
• A team player who enjoys solving problems and finding better ways of working (experience with Microsoft Copilot is a bonus).

At Ageas we offer a wide range of benefits to support you and your family inside and outside of work, which helped us achieve, Top Employer status in the UK.

Here are some of the benefits you can enjoy at Ageas:

Flexible Working- Smart Working @ Ageasgives employees flexibility around location (as long as it’s within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part-time/job-shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days.

Supporting your Health- Dental InsuranceHealth Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities – Mindfulness.

Supporting your Wealth- 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans.

Supporting you at Work- Well-being activities, mindfulness sessions, Sports and Social Club events and more.

Supporting you and your Family- Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non-pregnant parent/co-adopter at 8 weeks’ full pay.

Benefits for Them- Partner Life Assurance and Critical Illness cover.

Get some Tech- Deals on various gadgets including Wearables, Tablets and Laptops.

Getting around- Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover.

Supporting you back to work- Returnto work programme after maternity leave.

About Ageas:

We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers.

As an inclusive employer, we encourage anyone to apply. We’re a signatory of Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone .

We have a zero-tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism.

Our aim is to have great people everywhere in our business and we’re always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we’re open to discussing flexible working, including full-time, part-time or job share arrangements. To find out more about Ageas, see About Us.

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