Personal Assistant

Confidential; East Midlands; Hybrid; GBP 33,000 - 41,000; Full time

Job summary

Confidential in Nottingham is seeking an experienced Interim Personal Assistant / Executive Assistant to support three C-suite executives on a 12-month maternity cover contract. The role is hybrid with a focus on complex diary management, travel arrangements, calendars and stakeholder coordination.

The successful candidate will have senior-level PA experience, be highly organised, discreet and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience as a PA/EA to C-suite executives.
• Ability to manage complex diaries and executive workflows.
• Discretion and confidentiality when handling sensitive information.
• Excellent organisation and attention to detail.
• Confident communicating with stakeholders at all levels.

Responsibilities

• Manage complex diary across three C-suite executives (CEO, CFO, CCO).
• Coordinate senior internal and external meetings.
• Prepare agendas, papers and track actions.
• Arrange UK and international travel, accommodation and itineraries.
• Process expenses accurately and efficiently.
• Coordinate client meetings and stakeholder visits.
• Prepare meeting materials and support logistics.
• Collaborate with the admin team to support senior leadership.
• Arrange meeting rooms, AV equipment and refreshments.
• Support visitors for a professional arrival and departure.

Skills

C-suite liaison

Executive diary management

Confidentiality

Microsoft Office

Stakeholder management

Attention to detail

Tools

Microsoft Word

Outlook

Teams

Job description

Interim Personal Assistant / Executive Assistant
Nottingham
12 Month Fixed Term Contract - Maternity Cover
Hybrid

Up to £37,000 per annum.

SF Partners are recruiting for an experienced Personal Assistant to join a successful and growing Nottingham based business on a 12-month FTC.
This is a senior PA opportunity supporting three C-suite executives, including the CEO, CFO and CCO, so we're looking for someone who is already comfortable operating at this level and can confidently manage multiple senior stakeholders.
You'll be joining a collaborative wider administration team, but will take ownership of keeping the Board organised, managing competing priorities and making sure everything runs smoothly behind the scenes.

The role:

• Complex diary management across multiple C-suite executives
• Coordinating senior internal and external meetings
• Preparing agendas, collating papers and tracking actions and deliverables
• Organising UK and international travel, accommodation and detailed itineraries
• Managing expenses accurately and efficiently
• Coordinating client meetings and senior stakeholder visits
• Preparing meeting materials and supporting meeting logistics
• Working closely with the wider administration team to support senior leadership
• Organising meeting rooms, AV equipment and refreshments
• Supporting with visitors and ensuring a professional experience from arrival through to departure
• Handling confidential and sensitive information appropriately
• Staying one step ahead of changing priorities and anticipating what the senior team will need

About you:

• Previous experience as a Personal Assistant or Executive Assistant supporting C-suite level executives is essential
• Confident supporting multiple senior stakeholders at the same time
• Experienced with complex diary management and executive-level workflows
• Strong understanding of confidentiality and corporate governance
• Highly organised with excellent attention to detail
• Confident using Microsoft Office, Outlook and Teams
• Comfortable working in a busy, fast-paced environment where priorities can change quickly
• Professional and confident communicating with stakeholders at all levels
• Proactive, adaptable and able to use your own judgement
• A real team player who is happy to support the wider administration function when needed

This would really suit an experienced PA/EA who enjoys being at the heart of a business and is confident supporting senior leaders in a busy, varied environment.