Personal Assistant - Fixed Term Contract

Orion Electrotech Ltd; Birmingham; Presencial; GBP 28.000 - 40.000; Jornada completa

Descripción de la vacante

Orion Electrotech Ltd in Birmingham is seeking an experienced Personal Assistant to provide high-level support to the Managing Director and Senior Leadership team on a 1-year fixed term contract to cover maternity leave. The role requires discretion, exceptional organisation and the ability to manage multiple priorities.

You will coordinate complex diaries, prepare materials, organize travel, and support events.

Formación

• Proven experience in personal or executive assistance.
• Experience supporting MDs or senior leaders.
• Experience in medium to large organisations; engineering/manufacturing preferred.
• Excellent organisational skills and confidentiality.

Responsabilidades

• Manage complex diaries, meetings and travel.
• Prepare documents, reports and presentations.
• Organise meetings, minute taking and follow ups.
• Handle executive inboxes and communications.
• Coordinate domestic and international travel and expenses.
• Support events and stakeholder engagement.
• Assist with HR admin and wider projects.
• Maintain professional office environment and discretion.

Conocimientos

Diary management

Executive support

MS Office

Stakeholder mgmt

Travel coordination

Discretion

Communication skills

Educación

Herramientas

Outlook

Word

Excel

PowerPoint

Descripción del empleo

We are looking for an experienced and outgoing Personal Assistant to provide high-level support to the MD and Senior Leadership team in a fast-paced environment for our key client in Birmingham on a 1 year Fixed Term Contract basis to cover Maternity leave.

Must be available immediately

This is a varied role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities while acting as a key point of contact for internal and external stakeholders.

The Role

You will provide comprehensive administrative and executive support, ensuring the smooth day-to-day operation for the Managing Director and SLT team.

• The Personal Assistant will be managing complex diaries, meetings, appointments, and travel arrangements.
• Preparing documents, presentations, reports, and meeting materials.
• Organising and minuting meetings, tracking actions, and following up on key deliverables.
• The Personal Assistant will be managing executive inboxes, prioritising correspondence, and handling enquiries professionally.
• Coordinating domestic and international travel, accommodation, and expenses.
• Supporting company events, conferences, exhibitions, and employee engagement activities.
• Liaising with suppliers, visitors, and external partners.
• Assisting with HR administration and wider business projects.
• Coordinating office and facilities-related activities to maintain a professional working environment.
• The Personal Assistant will be handling confidential and commercially sensitive information with discretion and professionalism.

About You

• Proven experience in a Personal Assistant, Executive Assistant, or similar supporting an MD, senior leaders or executives.
• Experience working for a Medium to Large organisation and ideally an Engineering / Manufacturing organisation but not essential
• An ability to balance an open door policy with gatekeeping at appropriate times
• Excellent organisational skills with strong attention to detail.
• Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong communication and stakeholder management skills.
• Ability to work independently, manage competing priorities, and thrive under pressure.
• Professional, proactive, and solutions-focused approach.
• High levels of integrity and confidentiality.

Hours

1 Year Maternity Cover Fixed Term Contract - Must be available immediately

Flexi Time on Core Hours

Due to the nature of the business you must be eligible for SC Clearance

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