Executive Assistant to C-Suite (12‑Month FTC) – Hybrid

Confidential; East Midlands; Hybrid; GBP 33,000 - 41,000; Full time

Job summary

Confidential in Nottingham is seeking an experienced Interim Personal Assistant / Executive Assistant to support three C-suite executives on a 12-month maternity cover contract. The role is hybrid with a focus on complex diary management, travel arrangements, calendars and stakeholder coordination.

The successful candidate will have senior-level PA experience, be highly organised, discreet and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience as a PA/EA to C-suite executives.
• Ability to manage complex diaries and executive workflows.
• Discretion and confidentiality when handling sensitive information.
• Excellent organisation and attention to detail.
• Confident communicating with stakeholders at all levels.

Responsibilities

• Manage complex diary across three C-suite executives (CEO, CFO, CCO).
• Coordinate senior internal and external meetings.
• Prepare agendas, papers and track actions.
• Arrange UK and international travel, accommodation and itineraries.
• Process expenses accurately and efficiently.
• Coordinate client meetings and stakeholder visits.
• Prepare meeting materials and support logistics.
• Collaborate with the admin team to support senior leadership.
• Arrange meeting rooms, AV equipment and refreshments.
• Support visitors for a professional arrival and departure.

Skills

C-suite liaison

Executive diary management

Confidentiality

Microsoft Office

Stakeholder management

Attention to detail

Tools

Microsoft Word

Outlook

Teams

Job description

Confidential in Nottingham is seeking an experienced Interim Personal Assistant / Executive Assistant to support three C-suite executives on a 12-month maternity cover contract. The role is hybrid with a focus on complex diary management, travel arrangements, calendars and stakeholder coordination.

The successful candidate will have senior-level PA experience, be highly organised, discreet and able to manage multiple priorities in a fast-paced environment.