PA to Board Directors

Confidential; East Midlands; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

Confidential is seeking an experienced Personal Assistant to support multiple Board-level executives in a fast-paced professional services environment. The role combines complex diary and travel management with high-level administrative tasks and discretion.

Based in Nottingham with hybrid working, the PA will coordinate meetings, prepare board papers, manage expenses, and act as a trusted liaison to internal and external stakeholders, ensuring smooth day-to-day operations.

Qualifications

• Experience supporting C-suite or Board-level executives.
• Excellent organisational and multitasking skills.
• Strong diary management across multiple stakeholders.
• Confident communicator with excellent relationship-building abilities.
• Proficient in MS Office, Outlook and Microsoft Teams.
• Independent and proactive with a professional demeanor.

Responsibilities

• Manage complex diaries and inboxes for multiple Board-level executives.
• Coordinate and support executive meetings, leadership forums and business reviews.
• Prepare agendas, board papers and meeting documentation.
• Own meeting logistics and track actions and follow-ups.
• Arrange UK and international travel, accommodation and itineraries.
• Process expenses and maintain accurate records.
• Coordinate client meetings and visitor arrangements.
• Manage meeting room bookings, refreshments and presentation facilities.
• Serve as a key contact for internal and external stakeholders.
• Support wider admin and leadership teams as required.
• Handle highly confidential information with professionalism and discretion.

Skills

Diary management

Executive support

Stakeholder management

MS Office

Outlook

Microsoft Teams

Communication

Independent working

Calm under pressure

Tools

Microsoft Office

Outlook

Teams

Job description

Personal Assistant to Board Directors
Nottingham (Hybrid)
12-Month Fixed Term Contract (Maternity Cover)

The Opportunity

A highly successful and growing professional services organisation is seeking an experienced Personal Assistant to provide comprehensive support to a number of Board-level executives.
This is a varied, fast-paced role supporting senior leadership, where you'll act as a trusted right hand to key stakeholders, ensuring smooth day-to-day operations and helping drive business efficiency.
Offering a hybrid working arrangement, this role requires regular onsite presence in Nottingham and would suit an experienced PA or Executive Assistant who thrives in a professional, corporate environment.

Key Responsibilities

• Complex diary and inbox management for multiple Board-level executives
• Coordinating and supporting executive meetings, leadership forums and business reviews
• Preparing agendas, board papers and meeting documentation
• Taking ownership of meeting logistics and tracking actions and follow-up activities
• Organising UK and international travel, accommodation and detailed itineraries
• Processing expenses and maintaining accurate records
• Coordinating client meetings and visitor arrangements
• Managing meeting room bookings, refreshments and presentation facilities
• Acting as a key point of contact for internal and external stakeholders
• Supporting wider administrative and leadership teams as required
• Handling highly confidential information with professionalism and discretion

About You

• Previous experience as a Personal Assistant or Executive Assistant supporting C-suite or Board-level executives
• Exceptional organisational and multitasking skills
• Strong diary management experience across multiple stakeholders
• Confident communicator with excellent relationship-building abilities
• Highly proficient in Microsoft Office, Outlook and Microsoft Teams
• Able to work independently and proactively
• Calm under pressure with the ability to manage changing priorities
• Professional, polished and customer-focused approach
• Experience handling confidential and sensitive information