Personal Assistant

SF Partners; East Midlands; Hybrid; GBP 33,000 - 41,000; Full time

Job summary

SF Partners in Nottingham is seeking an experienced Interim Personal Assistant to join on a 12-month fixed-term maternity cover, working in a hybrid setup. You will support three C-suite executives—the CEO, CFO and CCO—with complex diary management and international travel arrangements.

You will be part of an admin team, ensuring meetings run smoothly, handling sensitive information, coordinating stakeholder meetings, preparing materials and supporting the leadership team in a fast-paced

Qualifications

• Experience supporting C-suite executives is essential.
• Proven ability to handle multiple senior stakeholders.
• Proficient with complex diary management and executive workflows.
• Strong confidentiality and corporate governance understanding.
• Highly organized with meticulous attention to detail.
• Proficient in Microsoft Office, Outlook and Teams.
• Able to adapt in a busy, fast-paced environment.
• Professional communication with stakeholders at all levels.
• Proactive, adaptable, and decisive with good judgment.
• Team-player who supports wider admin function when needed.

Responsibilities

• Manage complex diary across three C-suite executives.
• Coordinate senior internal and external meetings.
• Prepare agendas, papers and track actions.
• Organise UK and international travel and itineraries.
• Manage expenses accurately and efficiently.
• Coordinate client meetings and stakeholder visits.
• Prepare meeting materials and logistics.
• Support leadership with the wider admin team.
• Arrange meeting rooms, AV and refreshments.
• Handle confidential information with discretion.
• Anticipate leadership needs and changing priorities.

Skills

Diary management

Stakeholder management

Executive support

Confidentiality

Organised

Microsoft Office

Outlook

Teams

Tools

Microsoft Office

Outlook

Teams

Job description

Interim Personal Assistant / Executive Assistant
Nottingham
12 Month Fixed Term Contract - Maternity Cover
Hybrid

Up to £37,000 per annum.

SF Partners are recruiting for an experienced Personal Assistant to join a successful and growing Nottingham based business on a 12-month FTC.

This is a senior PA opportunity supporting three C-suite executives, including the CEO, CFO and CCO, so we're looking for someone who is already comfortable operating at this level and can confidently manage multiple senior stakeholders.

You'll be joining a collaborative wider administration team, but will take ownership of keeping the Board organised, managing competing priorities and making sure everything runs smoothly behind the scenes.

The role:

• Complex diary management across multiple C-suite executives
• Coordinating senior internal and external meetings
• Preparing agendas, collating papers and tracking actions and deliverables
• Organising UK and international travel, accommodation and detailed itineraries
• Managing expenses accurately and efficiently
• Coordinating client meetings and senior stakeholder visits
• Preparing meeting materials and supporting meeting logistics
• Working closely with the wider administration team to support senior leadership
• Organising meeting rooms, AV equipment and refreshments
• Supporting with visitors and ensuring a professional experience from arrival through to departure
• Handling confidential and sensitive information appropriately
• Staying one step ahead of changing priorities and anticipating what the senior team will need

About you:

• Previous experience as a Personal Assistant or Executive Assistant supporting C-suite level executives is essential
• Confident supporting multiple senior stakeholders at the same time
• Experienced with complex diary management and executive-level workflows
• Strong understanding of confidentiality and corporate governance
• Highly organised with excellent attention to detail
• Confident using Microsoft Office, Outlook and Teams
• Comfortable working in a busy, fast-paced environment where priorities can change quickly
• Professional and confident communicating with stakeholders at all levels
• Proactive, adaptable and able to use your own judgement
• A real team player who is happy to support the wider administration function when needed

This would really suit an experienced PA/EA who enjoys being at the heart of a business and is confident supporting senior leaders in a busy, varied environment.