Part Time PA & Executive Coordinator

Katie Bard; Birmingham; On-site; GBP 32,000 - 39,000; Part time

Benefits offered by this job

Restaurant nearby

Job summary

Katie Bard is seeking a Part-Time Personal Assistant to support its senior leadership team on a fixed-term maternity cover contract in Birmingham city centre. The role focuses on diary management, travel, board coordination and executive support, with exposure to senior stakeholders in a fast-paced environment.

The ideal candidate will have prior PA/EA experience, excellent organisational skills and discretion.

Qualifications

• Experience in a PA, Executive Assistant or senior administrative position.
• Strong organisational and time-management skills.
• Ability to maintain confidentiality.

Responsibilities

• Managing diaries, appointments and travel arrangements for senior leaders
• Anticipating diary conflicts and resolving them proactively
• Coordinating board, remuneration, strategic and operational meetings
• Preparing and circulating agendas, board papers and supporting documents
• Taking accurate minutes, recording actions and following up with those responsible
• Supporting the preparation of board papers and investor presentations
• Processing expenses and preparing business documents and correspondence
• Acting as a professional point of contact for internal and external stakeholders
• Drafting communications on behalf of senior leaders
• Coordinating leadership away days, training sessions, annual appraisals and company events
• Liaising with venues, suppliers, clients and external stakeholders
• Supporting projects, monitoring deadlines and tracking agreed actions
• Providing wider administrative and operational support when required

Skills

Diary management

Travel arrangements

Meeting coordination

Minute taking

Stakeholder management

Job description

Part-Time Personal Assistant to Senior Leadership

Three days per week | Fixed-term maternity cover | Birmingham city centre | £35,000 pro rata

Our client is established creative firm is seeking an organised and proactive Personal Assistant to support its senior leadership team on a maternity cover contract.

Based in beautiful Birmingham city-centre offices, this is a varied and visible role within a fast-paced environment. You will manage the needs of several senior stakeholders, balance competing priorities and adapt quickly as business requirements change.

This busy and hugely varied role will entail a variety of responsibilities:

• Managing diaries, appointments and travel arrangements for senior leaders
• Anticipating diary conflicts and resolving them proactively
• Coordinating board, remuneration, strategic and operational meetings
• Preparing and circulating agendas, board papers and supporting documents
• Taking accurate minutes, recording actions and following up with those responsible
• Supporting the preparation of board papers and investor presentations
• Processing expenses and preparing business documents and correspondence
• Acting as a professional point of contact for internal and external stakeholders
• Drafting communications on behalf of senior leaders
• Coordinating leadership away days, training sessions, annual appraisals and company events
• Liaising with venues, suppliers, clients and external stakeholders
• Supporting projects, monitoring deadlines and tracking agreed actions
• Providing wider administrative and operational support when required

Applicants must have previous experience in a PA, Executive Assistant or senior administrative position. You will have supported and managed multiple senior stakeholders and have excellent organisation and time-management skills.

The ability to manage competing priorities is key to this role as is the ability to work independently, exercise sound judgement and maintain confidentiality.

Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on the website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities