Executive Assistant

CMD Recruitment; Marlborough; On-site; GBP 59,000 - 72,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Pension

Free company parking

Job summary

CMD Recruitment is seeking an experienced Executive Assistant to support the Chairman in Marlborough, Wiltshire. The role is varied, offering more than diary management and acting as the right-hand person behind the scenes.

You will manage a busy diary, coordinate meetings, handle correspondence, arrange travel, and support recruitment and onboarding. Excellent discretion and organisational skills are essential.

Qualifications

• Highly organised and discreet; able to work directly with a senior leader.
• Experience in an EA, Private PA, or similar senior support role.
• Excellent attention to detail and ability to manage a busy diary.
• Confident liaising with people at all levels and handling confidential information.

Responsibilities

• Extensive diary management, prioritising commitments and avoiding clashes.
• Coordinate internal and external meetings for the Chairman.
• Manage emails and correspondence, draft responses, drive actions.
• Prepare documents and information ahead of meetings.
• Arrange complex travel including flights, accommodation, transfers.
• Support recruitment and onboarding of new team members.
• Liaise with internal teams and external contacts on behalf of the Chairman.
• Assist with financial and administrative requirements.
• Coordinate events and private functions; support Board meetings.
• Occasional minute-taking and record-keeping of actions.

Skills

Diary management

Meeting coordination

Email management

Document preparation

Travel arrangement

Recruitment onboarding

Liaison with stakeholders

Administrative support

Board meeting support

Minute-taking

Personal and business admin

Job description

Executive Assistant
Up to 65,000 per annum (depending on experience)
Marlborough, Wiltshire
9 months maternity cover

Are you an experienced Executive Assistant or Private PA looking for a role where you can really make a difference?

We're working with a successful and well-established private business to recruit an Executive Assistant to support the Chairman. This is a varied and interesting role, working closely with the Chairman across both his business and personal commitments.

This is far more than a traditional diary-management role. You'll become a trusted right-hand person, taking ownership of a wide range of responsibilities and ensuring everything runs smoothly behind the scenes.

The Role:

• Extensive and proactive diary management, anticipating priorities and resolving clashes
• Coordinating internal and external meetings
• Managing emails and correspondence, drafting responses and ensuring actions are followed through
• Preparing documents and information ahead of meetings
• Arranging complex travel, including flights, accommodation and transfers
• Supporting recruitment and onboarding of new team members
• Liaising with internal teams and external contacts on behalf of the Chairman
• Supporting financial and administrative requirements
• Coordinating events and private functions
• Assisting with monthly Board meetings, including preparation, documentation and follow-up
• Occasional minute-taking and maintaining clear records of actions
• Managing a variety of personal and business administration

About You:

• Highly organised, discreet and naturally proactive, with the confidence to work directly with a senior business leader
• Has previous experience in an EA, Private PA or similar senior support role
• Is exceptionally organised and has outstanding attention to detail
• Is confident managing a busy and ever-changing diary
• Has excellent communication skills and sound judgement
• Is comfortable dealing with confidential and sensitive information
• Is confident liaising with people at all levels
• Takes genuine pride in making sure everything runs smoothly

What's on offer?

• Hours of work are Monday to Friday 8.30am - 5pm (100% office-based)
• Salary up to 65,000 per annum (depending on experience)
• 25 days holiday + bank holidays
• Pension
• Free company parking
• Opportunity for the role to become permanent
• Varied, fast-paced and comes with a high level of trust and responsibility
• Scope to develop the role and take on additional responsibility over time

Successful candidates will be contacted within 7 working days of application. If you do not hear from us within this time, please assume that your application has been unsuccessful.