Personal Assistant

Alliance Automotive Group; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading consultancy firm is seeking a proactive Personal Assistant to support the Marketing Director. This role involves managing diaries, organizing meetings, and providing administrative support in a dynamic environment. The ideal candidate will have strong organizational skills and experience in a C-suite setting. Join a team dedicated to quality and sustainability in the built environment, with opportunities for career development and flexible working arrangements.

Benefits

Annual leave starting at 25 days

Volunteering days

Mental health support

Life assurance

Medical insurance

Flexible working arrangements

Performance bonuses

Car allowance

Qualifications

• Experience in a C-suite environment.
• Ability to manage diaries and expectations.

Responsibilities

• Manage inboxes and respond to emails.
• Organize meetings and events.
• Provide extensive diary management.

Skills

Communication

Organizational Skills

Microsoft Office

Confidentiality

Tools

InDesign

Job description

This is a Permanent, Full Time vacancy that will close in 24 days at 23:59 BST.

Your opportunity

We are seeking a proactive Personal Assistant to join us on a permanent basis. You will support the Marketing Director, primarily based at our Oxford office within Blenheim Palace grounds in Woodstock. The role can also be based in our Oxford, Reading, or Bristol offices.

Role responsibilities

• Manage inboxes by sorting and responding to emails, highlighting urgent items, and handling speculative approaches.
• Meet and greet internal and external guests at all levels of seniority.
• Process expense claims, including mileage, corporate expenditures, and timesheets.
• Produce documents, presentations, and reports as required.
• Take minutes, track follow-up actions, and ensure completion.
• Provide extensive diary management, understanding organizational priorities to align and prioritize diaries accordingly.
• Organize meetings and events, coordinating with other offices, suppliers, and stakeholders.
• Support changing diary priorities with flexibility.
• Maintain confidentiality, trust, and integrity, especially regarding sensitive information.
• Arrange internal and external appointments.
• Manage purchase orders and invoices from various suppliers.

The skills and experience required

• Proven experience working within a C-suite environment.
• A passion for supporting people with kindness, compassion, and empathy.
• Confidence to establish yourself as a central, key contact point.
• Ability to communicate effectively across all levels of the business.
• An energetic character capable of engaging and motivating teams.
• A proactive approach to anticipate leaders' needs.
• Organized with the agility to manage diaries and expectations.
• High confidentiality and trustworthiness.
• Strong Microsoft Office skills, especially Word, PowerPoint, and Excel, with high attention to detail.
• Excellent time management, organization, and prioritization skills.
• Experience supporting a marketing team is beneficial but not essential.
• Experience with InDesign is an advantage.

About us

Ridge is a Built Environment Consultancy dedicated to transforming the quality and sustainability of the built environment.

Our team of over 1,000 skilled professionals delivers numerous projects annually, embodying our values and driving our success.

Join us if you are eager to be part of an exceptional team, prioritize quality, and aspire to excellence.

Benefits

Annual leave: Starting at 25 days plus options to buy, carry over, or sell.

Community spirit: Three volunteering days per year.

Mental health: Support from Mental Health First Aiders and the Help@hand app.

Financial benefits: Life assurance, pension, income protection.

Physical wellbeing: Medical insurance, private GP, gym discounts.

Flexible working: Hybrid working arrangements.

Career development: Opportunities aligned with your aspirations.

Extra benefits: Performance bonuses, car allowance, and more.

We are committed to diversity and inclusion and support accessible application processes. For accommodations, contact us at [e-mail].