Board Secretary (Personal Assistant)

Tŷ Hafan; Penarth; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

Join a leading charity as a Board Secretary (Personal Assistant) in Penarth, providing essential administrative support to the Chairperson and Board of trustees. This role requires excellent organizational skills, communication, and attention to detail. Enjoy a part-time hybrid work model with generous benefits including 30 days holiday, pension scheme, and wellbeing support.

Benefits

30 days holiday entitlement

5% employer contribution to pension

Life assurance

Employee assistance program

24/7 online GP access

Healthcare Cash Plan

Cycle to work scheme

Discounted gym membership

Free secured parking

Qualifications

• Experience providing administration and PA support at Board or senior management level.
• High standard of verbal and written communication skills.
• Ability to maintain confidentiality and be discreet.

Responsibilities

• Provide comprehensive administration and PA support to the Chairperson and Board.
• Enable trustees to manage charity administration and governance duties.
• Work on-site 2 days a week with flexibility.

Skills

Organizational Skills

Communication

Attention to Detail

Job description

Join to apply for the Board Secretary (Personal Assistant) role at Tŷ Hafan

Join to apply for the Board Secretary (Personal Assistant) role at Tŷ Hafan

Direct message the job poster from Tŷ Hafan

We have a great opportunity for an experienced Board Secretary/ PA to join Tŷ Hafan.

About the role:

The Board Secretary will provide comprehensive, efficient, and professional administration and PA support to the Chairperson and the Board of trustees, enabling trustees to manage the administration of the Charity and discharge their governance duties, in compliance with legal and regulatory requirements.

About You:

As the Board Secretary you will be highly organised, proactive, and confident in using your own initiative while also being able to take direction. You will have excellent administration skills and meticulous attention to detail along with demonstrable experience providing effective administration and PA support at Board or senior management level.

The nature of the role requires the post-holder to have a high standard of verbal and written communication skills, and the ability to be exceptionally discreet and tactful, always maintaining the highest levels of confidentiality.

The Charity has hybrid working in place, and the post-holder will be required to work on-site 2 days per week, typically a Wednesday and Thursday, with flexibility on the other day to meet the needs of the Chairperson and Board.

The benefits of working for Tŷ Hafan include:

• Holiday entitlement of 30 days (rising to 32 days with service) plus Bank Holidays (pro-rata to part-time hours)
• A Group Personal Pension Scheme with an employer contribution of 5%
• Life assurance (death in service benefit)
• Wellbeing support - employee assistance program, which provides a range of free services including counselling, financial and legal support.
• Unlimited access to a 24/7 online GP as well as a range of other health experts
• Healthcare Cash Plan – claim back the cost for appointments and treatment such as dental, optical or physio
• Cycle to work, technology, mobile phone and will writing schemes
• Discounted gym membership and shopping discounts (including 25% of all purchases from any Ty Hafan Retail shop)
• Hybrid working, and when onsite free, secured parking.

About us:

Tŷ Hafan ambition is that when a child's life will be short, no family should have to live it on their own. Sadly, we know that thousands of families in Wales are struggling alone through fear, exhaustion and uncertainty that comes with caring for a child whose life will be short. We believe that no family should have to live this on their own and we are determined to walk alongside every family through life, death and beyond.

At Tŷ Hafan we are experts at caring for children with life-shortening conditions and our services support families in our hospice, in community settings, local hospitals and in families' homes. We understand that needs of each child and their family are unique, and we know that caring for a child with life-shortening condition is often extremely demanding. Our aim is to make sure that no one is doing this alone. Our colleagues, volunteers and supporter are crucial in the delivery of our ambition - we know that everyone plays a huge part in making sure that no family faces their child's short life alone.

Our Vision A Wales where every child with a life-shortening condition lives a fulfilling life, supported with the compassion and specialist care they and their family need.

Our Purpose No family should have to face the unimaginable loss of their child alone. With children and families at the heart, of all we do, at end of life, through bereavement and beyond.

Our Values Demonstrating compassion, Providing excellent service, Working together and Taking ownership.

Further information:

To apply, please visit: https://careers.tyhafan.org/vacancy/board-secretary-personal-assistant-585412.html.

For any queries regarding the role, please email [e-mail].

Please Note:

• all applications and interviews will be assessed using the person specification included within the job description.
• this role is subject to the outcome of a basic DBS (Disclosure and Barring Service) check, two satisfactory references and pre-employment medical clearance.
• we may close the vacancy earlier should sufficient vacancies be received.

Tŷ Hafan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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