Personal Assistant

lastingAID Training; Calne; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading company is seeking a highly organised and proactive Personal Assistant to ensure the smooth operation of the executive's office. The role involves managing communications, scheduling, and providing secretarial support. Ideal candidates will possess exceptional administrative skills and thrive in a fast-paced environment.

Qualifications

• High standard of written communication and minute-taking.
• Excellent personal organisation and time management skills.
• Proven ability to manage conflicting work pressures.

Responsibilities

• Act as the main point of contact, managing daily communications.
• Proactively manage a complex diary and schedule meetings.
• Provide comprehensive secretarial support and maintain filing systems.

Skills

Communication

Time Management

Organisational Skills

Education

Proven experience in a Personal Assistant or equivalent role

Tools

Word Processing

Email

Spreadsheet Applications

Job description

Full Time, Term Time

Term Time Only Salary Up to £27,100 (doe)

Calne, Wiltshire

CMD Recruitment are proud to be partnering with our client in their search for a highly organised, proactive, and detail-oriented Personal Assistant. Our client is seeking an individual with exceptional administrative and communication skills, who thrives in a fast-paced environment and possesses the ability to handle sensitive information with utmost discretion.

Responsibilities

As the Personal Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of the executive's office and contribute to the effectiveness of the team. Your key responsibilities will include:

• Act as the main point of contact, managing daily communications and independently following up on actions, demonstrating a strong understanding of company processes.
• Proactively manage a complex diary, scheduling meetings, travel, and accommodation.
• Develop agendas, accurately record minutes, and track follow-up tasks to meet deadlines.
• Efficiently handle incoming communications, responding to queries professionally, even in challenging situations, using effective communication skills.
• Provide comprehensive secretarial support, including drafting correspondence, taking minutes, and maintaining organised filing systems.
• Support the wider team with enquiries and collaborate with administrative colleagues.
• Lead the creation and maintenance of the company calendar, ensuring accuracy.
• Draft clear and concise bulletins for staff, demonstrating strong literacy and attention to detail.
• Collaborate with team members to ensure smooth planning of key events.
• Assist with recruitment and interview processes as needed.
  
  

The Successful Candidate Will Possess

• A high standard of written communication, with the proven ability to minute discussions effectively, accurately, and appropriately, often handling time-sensitive information.
• Excellent personal organisation and time management skills, with a demonstrable ability to meet deadlines promptly.
• The capacity to manage conflicting work pressures and effectively prioritise tasks.
• A high standard of verbal communication skills.
• A high level of personal responsibility and a commitment to maintaining strict confidentiality.
• Strong record-keeping abilities.
• Full conversancy with IT and a high level of competence in using word processing, email, and spreadsheet applications.
• Proven experience in a Personal Assistant or equivalent role.
  
  

The hours of work for this role are Monday to Friday, 8.00am to 4.00pm with a 30 minute lunch break.

Successful candidates will be contacted within 7 working days of their applications, should you not hear from us within this time, please assume that your application was unsuccessful.