Personal Assistant

Funky Pigeon; Swindon; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Swindon is seeking a Personal Assistant to support Executive Directors. The role involves managing administrative tasks, scheduling meetings, and ensuring effective communication. The ideal candidate will have strong organizational skills and previous experience as an Executive Assistant. Join us to be part of an exciting growth journey with opportunities for professional development and a competitive salary.

Benefits

Competitive salary

Profit-related bonus

24 days holiday plus birthday off

Pension

Holiday trading scheme

Qualifications

• Previous experience as an Executive Assistant is required.
• Excellent written and verbal communication skills.
• Highly organized with excellent attention to detail.

Responsibilities

• Providing daily administrative support to 2-3 Executive Directors.
• Managing HR administration duties.
• Scheduling internal and external meetings.

Skills

Communication

Organization

Multitasking

Interpersonal Skills

Time Management

Education

Executive Assistant Experience

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Personal Assistant

Swindon - Hybrid Working

Following the recent acquisition, the High Street enters an exciting new chapter as TGJones, filled with opportunity and growth. We have a number of positions allowing you to explore new pathways, broaden your expertise, and play a key part in shaping the future of the business. It’s a perfect time to take charge of your career at TGJones.

As the Personal Assistant, you will perform more than administrative tasks; you will be the Executive’s “right-hand person” who enables them to advance company initiatives and goals. You will handle the day-to-day functions that support the Executive’s role, allowing them to focus on high-level leadership and strategy.

What you will be doing

1. Providing daily administrative support to 2-3 TGJones Executive Directors and their teams, including arranging travel and accommodation, booking meeting rooms, managing emails, scheduling meetings, taking minutes, maintaining the Outlook calendar, and raising purchase orders.
2. Managing HR administration duties such as team holiday and absence reports and organizational charts.
3. Supporting with the preparation of presentations and board papers using Microsoft Word and PowerPoint.
4. Communicating effectively and managing relationships with Senior Managers across TGJones, external stakeholders, and visitors.
5. Ensuring tasks and projects are planned, managed, and delivered effectively and on time, maintaining a high level of service.
6. Scheduling internal and external meetings and acting as a first point of contact for external parties.
7. Supporting team activities by coordinating meetings, away days, and events, and providing admin and project support.
8. Providing holiday cover for other functions and Executive PAs.
9. Prioritizing conflicting demands to ensure high-quality service.
10. Representing the team and wider business professionally and helpfully at all times.

Who we are looking for

1. Previous experience as an Executive Assistant is required.
2. Excellent written and verbal communication skills to liaise with internal stakeholders and external suppliers.
3. Highly organized with excellent attention to detail.
4. Ability to multitask effectively.
5. Proficient in MS Word, Excel, Outlook, and PowerPoint, with strong scheduling management skills.
6. Great interpersonal skills and a team player with a ‘can do’ attitude.
7. Personal resilience and strength.
8. Proactive with exceptional time management skills to prioritize workload.

About Us

We value our people and offer ongoing support, training, development programs, and exciting career opportunities. Our benefits include a competitive salary, profit-related bonus, 24 days holiday plus your birthday off, pension, and perks like our holiday trading scheme. We are an Equal Opportunity Employer committed to diversity and privacy compliance.