Personal Assistant

The Methodist Church in Britain; Bradley Stoke; On-site; GBP 17,000 - 22,000; Part time

Job summary

The Methodist Church in Britain is seeking a part-time, fixed-term PA/secretarial specialist to support the CYPS Service Director within CAMHS. The role includes diary management, meeting organisation, minute-taking, and basic HR/procurement tasks, with occasional site travel in Gloucestershire.

Applicants should have GCSE English and maths, NVQ levels 2/3 in administration or equivalent, and high proficiency in Microsoft Office. Visa sponsorship is not available.

Qualifications

• GCSE English and maths at grade C/4 or above.
• NVQ Level 2 in administration or equivalent experience.
• NVQ Level 3 in administration or RSA Level 3 or equivalent.
• ECDL or equivalent experience.

Responsibilities

• Provide confidential secretarial and PA support to the CYPS Service Director and CAMHS management.
• Manage complex diaries and arrange travel, transport and accommodation.
• Produce documents, reports and presentations using Microsoft Office.

Skills

Diary management

Administration

Communication

Team support

Education

GCSE English & Maths (C or 4+)

NVQ Level 2 Administration

NVQ Level 3 Administration

ECDL or equivalent

Tools

Word

Excel

PowerPoint

Outlook

MS Teams

Procurement systems

Job description

This is a fixed-term secondment post of up to nine months, part-time at 22.5 hours a week, in the Child and Adolescent Mental Health Service (CAMHS). The work is a confidential secretarial and personal assistant service to the CYPS Service Director, covering complex diary management, meeting and conference organisation, and minute-taking at Board meetings. Occasional travel to other Gloucestershire sites may be needed to cover staff shortages, and the post also supports routine HR and procurement tasks. Visa sponsorship is not available for this role.

What the job involves

• Provide a confidential secretarial and PA service to the CYPS Service Director, including wider CAMHS management as requested
• Take on operational management tasks delegated by the CAMHS Support Services Lead
• Work within the wider PA team to ensure service delivery and cover, with a flexible approach to deadlines
• Show excellent customer care that reflects well on the service
• Manage complex, changing diaries and book travel, transport and accommodation
• Produce documents, presentations and formal reports in Microsoft Office, including analysis of CAMHS information
• Organise meetings, conferences and workshops, including agendas, venues and follow-up actions
• Take minutes at Board level meetings
• Handle calls, emails and post, taking messages and responding in a timely way
• Keep accurate electronic and paper records and filing, with strict confidentiality
• Support routine HR procedures and collate tender documents for procurement
• Source national and local developments for the Director and order stationery and office equipment

Qualifications

• GCSE grade C or above (level 4) in English and maths
• NVQ Level 2 in administration, or equivalent experience
• NVQ Level 3 in administration or RSA Level 3, or equivalent experience
• ECDL or equivalent experience

Experience

• Previous experience of using Microsoft Office to a high level (Word, Excel, PowerPoint, Outlook)

Checks & eligibility

• Right to work in the UK without sponsorship, with full visa history disclosed if a visa is needed

Nice to have

• Ability to contribute to continuous improvement of systems and processes
• Previous experience of working within the NHS
• Experience supporting information analysis and statistical reports
• Experience of video conference platforms such as MS Teams
• Experience of using web-based procurement systems