(*)Departmental PA

The Methodist Church in Britain; Wallsend; On-site; GBP 19,000 - 27,000; Part time

Job summary

Mid and South Essex NHS Foundation Trust is seeking a part-time Departmental PA to support the Senior Therapy leadership team. The role focuses on inbox and diary management, preparing meeting papers and minutes, and compiling governance reports on incidents, actions and complaints.

The post requires strong communication skills and proficiency in MS Office, with duties spanning divisional project administration and IT systems such as Healthroster and Trac, while maintaining discretion with

Qualifications

• Foundation degree or NVQ level 4 or above.
• Relevant experience in a PA/administrative role.
• Strong MS Office skills and clear written/verbal communication.

Responsibilities

• Provide a full PA service to the Senior Therapy leadership team, including the Deputy Director of Operations for CSS and the Clinical Director for therapy services
• Manage inboxes and keep accurate diaries and schedules for the leadership team
• Send meeting invitations and prepare agendas and minutes
• Attend sensitive meetings, take notes and act with discretion
• Compile governance reports checking that outstanding serious incidents, actions and complaints are addressed by the right person
• Prioritise conflicting work demands so the leadership team focuses on key priorities
• Support administration of divisional projects and tasks agreed with the divisional leadership team
• Support administration of IT systems such as Healthroster and Trac
• Act as the key point of contact for the therapy leadership team
• Communicate verbally and in writing with internal and external colleagues, using tact and diplomacy
• Keep confidential and sensitive information secure in line with Trust policies and procedures

Skills

Verbal communication

Written communication

Education

Foundation degree or NVQ level 4 or above

Tools

MS Office

Job description

This part-time Departmental PA post at Mid and South Essex NHS Foundation Trust supports the Senior Therapy leadership team, including the Deputy Director of Operations for CSS and the Clinical Director for therapy services. The work centres on managing inboxes and diaries, preparing meeting papers and minutes, and compiling governance reports that track serious incidents, actions and complaints. The role also covers divisional project administration, support for systems such as Healthroster and Trac, and taking notes at sensitive meetings. Strong communication skills and command of MS Office decide fit.

What the job involves

• Provide a full PA service to the Senior Therapy leadership team, including the Deputy Director of Operations for CSS and the Clinical Director for therapy services
• Manage inboxes and keep accurate diaries and schedules for the leadership team
• Send meeting invitations and prepare agendas and minutes
• Attend sensitive meetings, take notes and act with discretion
• Compile governance reports checking that outstanding serious incidents, actions and complaints are addressed by the right person
• Prioritise conflicting work demands so the leadership team focuses on key priorities
• Support administration of divisional projects and tasks agreed with the divisional leadership team
• Support administration of IT systems such as Healthroster and Trac
• Act as the key point of contact for the therapy leadership team
• Communicate verbally and in writing with internal and external colleagues, using tact and diplomacy
• Keep confidential and sensitive information secure in line with Trust policies and procedures

Qualifications

• Foundation degree or NVQ level 4 or above

Experience

• Relevant experience

Skills & knowledge

• Excellent written and verbal communication skills
• Excellent knowledge of all MS Office

Nice to have

• Office Manager experience
• Previous NHS experience