Personal Assistant

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading organization in the West Midlands is seeking a dedicated Personal Assistant to support Senior Managers. This role involves strategic support, operational excellence, and people engagement. The ideal candidate will have experience in a busy office environment, excellent communication skills, and the ability to handle sensitive situations. Join us to make a significant impact in our mission of excellence.

Benefits

Local Government Pension Scheme

28 days paid annual leave

Discounted gym membership

Interest-free financing for technology

3 days paid leave for volunteering

Qualifications

• Experience providing high-level PA support to Senior Managers.
• Ability to manage communications and maintain records.

Responsibilities

• Assist Senior Managers in strategic planning and operational excellence.
• Manage communications, budgets, and scheduling.

Skills

Communication

Interpersonal Skills

Organizational Skills

Resilience

Education

GCSE Maths

GCSE English

Tools

MS Packages

Job description

Are you an organised, proactive, and detail-oriented professional looking to make a significant impact?

The WMCAs People & Culture Services team is seeking a dedicated Personal Assistant to provide high-quality support to our Senior Managers. This is a fantastic opportunity to be at the heart of our operations, ensuring seamless administrative processes and contributing to our mission of excellence.

What you will be doing.

• Strategic Support:Assist Senior Managers in developing and reviewing forward plans, ensuring alignment and coordination across with other Senior Managers.
• Operational Excellence:Manage communications, draft responses, and maintain up-to-date records and filing systems. You will also maintain calendars to include meetings and appointments in conjunction with pre-set priorities and deadlines. Additionally, you will undertake relevant research and development of information and initiatives as required.
• People Engagement: Deliver exceptional customer service, liaise with internal stakeholders, and provide excellent hospitality to visitors. You will attend designated meetings on behalf of Senior Managers, supporting initiatives taking place and providing feedback in the Senior Managers absence.
• Financial Oversight:Monitor budgets, process invoices, and manage corporate credit card usage in line with policies.

What’s essential.

• Evidence of high-level PA support to Senior Managers, and supporting them through the development of forward plans in coordination with other Senior Managers.
• Experience of providing a business support function to busy teams.
• Experience of working within a busy environment, within a practical office setting.
• Excellent written and spoken communication skills.
• Strong interpersonal and team working skills.
• Ability to confidentially and diplomatically deal with difficult or sensitive situations.
• Ability to work on own initiative and display resilience.
• Experience to network with internal and external contractors, including senior management.
• Excellent IT skills, including MS Packages.
• Maths and English at GCSE level.

Location.

The location for this role is 16 Summer Lane, Birmingham, B19 3SD with at least 2 days a week spent in the office.

How to apply.

Applying for a role with WMCA is straight forward. Follow these steps to get started.

1. Create your Careers Account.Register with your name, email address, and a password.
2. Build your Profile.Upload your CV to help populate your career and education details.
3. Write your Supporting Statement. Make sure to address each of the required essential criteria.
4. Submit your application. Do one final check and once complete, click submit.

Anonymised Applications.

Your uploaded CV won’t be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. It’s your chance to showcase your skills and experience.

Using Artificial Intelligence (AI)

We cannot stop anyone from using AI to help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application.

Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.

Reasonable adjustments.

If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team ([e-mail]).

Salary and benefits.

We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.

We offer a comprehensive benefits package that includes:

• Local Government Pension Scheme (one of the most generous pension schemes in the UK).
• 28 days paid annual leave (with an option to purchase more), giving you have ample time to relax.
• Ethical saving options and healthcare plans.
• Discounted gym membership.
• An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate.
• 3 days of paid leave each year to volunteer.
• Interest-free financing through SmartTech to buy the latest technology
• Discounted shopping with over 2,000 big-name retailers, and more.

For more information, please visit the benefits page on our career site.

Why join WMCA?

WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home.

We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day.

Creating an inclusive workplace.

WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria.

We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.

We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying

Right to Work in the UK

Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).

Attached documents
P&C Personal Assistant.docx