DIO - Personal Assistant to Head of Commercial

Defence Infrastructure Organisation (DIO); Lichfield; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join the Defence Infrastructure Organisation (DIO) as a Personal Assistant to the Head of Commercial. This role combines office and home-based work, supporting senior leadership with administrative tasks and ensuring effective communication. The position requires strong organizational skills and the ability to manage multiple tasks efficiently.

Benefits

Professional Development Opportunities

Access to Training Resources

Qualifications

• Previous secretarial or administrative experience required.
• Ability to work efficiently at pace and manage multiple tasks.

Responsibilities

• Manage the Head of Commercial’s calendar and coordinate meetings.
• Support event planning and logistics.
• Provide general administrative support to the Senior Leadership Team.

Skills

Organizational Skills

Communication

Time Management

Tools

Office 365

OneNote

Job description

DIO - Personal Assistant to Head of Commercial

Join to apply for the DIO - Personal Assistant to Head of Commercial role at Defence Infrastructure Organisation (DIO)

Job Summary

Join the Defence Infrastructure Organisation (DIO) and contribute to the management of the Defence Estate. This role offers a mix of office and home-based working, with a minimum of 60% office presence, depending on business needs. Locations include Andover, Wyton, and Whittington. Applicants should consider travel requirements and discuss flexible arrangements with the Vacancy Holder.

About DIO

DIO supports Defence in living, working, training, and deploying with sustainability in mind, including net zero accommodations and facilities for F35 jets. We value diversity and offer numerous development opportunities, including industry-recognised qualifications, professional memberships, and access to extensive training resources.

Position Overview

This is a secretarial and administrative support role within the Commercial team, supporting senior leadership to ensure effective prioritisation and communication. The position is matrix-managed, with day-to-day activities overseen by the Commercial Head and line management by the Commercial Chief of Staff.

Key Responsibilities

• Manage the Head of Commercial’s calendar and coordinate meetings and travel logistics.
• Support event planning, conference organization, and logistics.
• Handle IT issues and manage tools such as Office 365 and OneNote.
• Provide general administrative support to the Senior Leadership Team.

Essential Criteria

• Previous secretarial or administrative experience.
• Ability to work efficiently at pace and manage multiple tasks.

Desirable Skills

• High integrity and self-motivation.

Behaviours and Technical Skills

Assessment will include demonstrating effective decision-making, managing a quality service, and supporting the manager/principal, aligned with the Secretarial Profession Competency Framework at Practitioner Level.