Personal Assistant

Frontline Recruitment Group; Annesley; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Competitive salary

Supportive environment

Finance & HR exposure

Job summary

Frontline Recruitment Group is seeking a proactive Personal Assistant with a strong focus on Finance and HR Administration in Annesley, Nottinghamshire. The role involves high-level admin support, diary management, and processing invoices and HR records, with payroll coordination and employee files handled efficiently.

The successful candidate will work across finance, HR, and general business administration in a busy professional environment, handling confidential information with discretion

Qualifications

• Previous experience in a Personal Assistant or similar administrative role.
• Strong background in finance and HR support.
• Ability to handle confidential information professionally.

Responsibilities

• Provide proactive PA support to senior management.
• Manage diaries, appointments, meetings and schedules.
• Coordinate meetings, take minutes and action follow-ups.
• Support day-to-day finance administration, including invoices and records.
• Assist with payroll, HR administration, onboarding and contracts.
• Maintain accurate employee records and filing systems.
• Produce reports and management information as required.
• Communicate professionally with employees, clients and suppliers.

Skills

Personal Assistant

Finance admin

HR administration

MS Office

Tools

MS Excel

Outlook

Teams

Job description

ROLE: Personal Assistant - Finance & HR Administration

LOCATION: Annesley, Nottinghamshire

HOURS: Full-Time | Permanent

SALARY: £28000

Frontline Recruitment is recruiting on behalf of our client for an organised, proactive, and highly professional Personal Assistant specialising in Finance and HR Administration to join a growing business based in Nottingham.

This is an excellent opportunity for an experienced administrator or Personal Assistant with a strong background in finance and HR support. The successful candidate will provide high-level administrative support while assisting with financial administration, HR processes, employee records, payroll coordination, and general business operations.

The ideal candidate will be highly organised, confident handling confidential information, and able to manage multiple priorities in a fast-paced professional environment.

BENEFITS

• Competitive salary of £28000 per annum
• Supportive and professional working environment
• Opportunity to work across finance, HR, and general business administration

THE ROLE

• Providing professional and proactive Personal Assistant support to senior management.
• Managing diaries, appointments, meetings, and schedules.
• Coordinating meetings, taking minutes, and following up on agreed actions.
• Supporting day-to-day finance administration, including processing invoices, expenses, purchase orders, and financial records.
• Assisting with sales and purchase ledger administration where required.
• Monitoring payments, outstanding invoices, and general financial administration.
• Liaising with accountants, suppliers, clients, and other external contacts.
• Supporting payroll administration and providing relevant information to payroll providers or accountants.
• Maintaining accurate and up-to-date employee records.
• Assisting with HR administration, including onboarding, contracts, absence records, holiday records, and employee documentation.
• Assisting with employee reviews, training records, and other HR-related processes.
• Ensuring HR documentation is maintained accurately and in accordance with company procedures..
• Maintaining organised electronic and physical filing systems.
• Producing reports, spreadsheets, and management information when required.
• Supporting general office administration and business operations.
• Communicating professionally with employees, clients, suppliers, and senior management.

THE REQUIREMENTS

• Previous experience in a Personal Assistant, Executive Assistant, Office Manager, Finance Administrator, HR Administrator, or similar administrative role.
• Strong administrative experience with a particular interest or background in finance and HR.
• Good understanding of general finance administration and financial processes.
• Experience supporting HR administration and maintaining confidential employee records.
• Confident using Microsoft Office, particularly Word, Excel, Outlook, and Teams.
• Strong Excel skills and the ability to manage spreadsheets and financial information effectively.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally and discreetly.
• Strong problem solving skills with the ability to work independently.
• Previous experience within a busy commercial or professional environment is desirable.

Frontline Recruitment is an equal opportunities employer and acts as an employment agency for this vacancy.