Perinatal Safety Admin & Meetings Coordinator

University Hospitals Of Leicester Nhs Trust; Leicester; On-site; GBP 21,000 - 25,000; Full time

Job summary

University Hospitals Of Leicester Nhs Trust is seeking an administrative professional to coordinate data collection and provide robust diary and meeting support within the Perinatal Safety Improvement Team. You will prepare agendas, circulate papers, and ensure accurate minute-taking for key meetings.

The role requires MS Office proficiency, experience handling confidential information, and the ability to coordinate virtual and in-person meetings while maintaining project records and action logs.

Qualifications

• Educated to diploma level or equivalent experience or relevant experience.
• Knowledge/ understanding of the NHS.

Responsibilities

• Coordinate, validate and maintain efficient data collection.
• Liaise with other departments and external network contacts as appropriate.
• Provide diary management and facilitate team and workstream meetings, including room bookings and circulating agendas.
• Collate documentation for meetings (pre-reading papers, minutes, action logs).
• Attend meetings to facilitate accurate minute-taking.
• Provide general admin duties (photocopying, filing, basic clerical tasks).
• Monitor progress of actions via the project management IT system and follow up outstanding requests.
• Track and retrieve case notes for audit purposes.
• Take a proactive approach and escalate to senior team when information is not obtained timely.
• Take and relay messages clearly.
• Support formatting and layout of guidance documents, ensuring templates, version control and accessibility.

Skills

Diary management

Meeting support

Minute taking

MS Office

Data handling

Organisational skills

Communication

Education

Diploma level or equivalent

Tools

Nervecentre

HISS

Ormis

E3

Job description

University Hospitals Of Leicester Nhs Trust is seeking an administrative professional to coordinate data collection and provide robust diary and meeting support within the Perinatal Safety Improvement Team. You will prepare agendas, circulate papers, and ensure accurate minute-taking for key meetings.

The role requires MS Office proficiency, experience handling confidential information, and the ability to coordinate virtual and in-person meetings while maintaining project records and action logs.