People Systems Administrator - Fixed Term

Colosseum Dental; Crawley; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading UK dental group is seeking a People Systems Administrator for a fixed term role based in Crawley. The position offers hybrid working and requires proficiency in UKG HR Information System. The successful candidate will manage HR administrative support, including onboarding, payroll, and reporting, while assisting various HR processes and providing employee support. This role offers a range of benefits, including health plans and additional holiday incentives.

Benefits

Your birthday off!

UK Healthcare cash plan scheme

Ability to buy holiday once a year

Blue light discount card & Benefiz discount hub

Additional holiday incentives

Annual conference

Colosseum Care Day

Free NHS dentistry - up to band 3

Discounted gym membership

Cycle to work scheme

Qualifications

• Experience working within an HR role.
• Essential expertise in UKG HR Information System.
• Strong ability to multitask and build relationships.

Responsibilities

• Manage and maintain the HR Information System (UKG).
• Process staff amendments including leavers and updates.
• Administer performance appraisal processes.

Skills

Proficient use of UKG HR Information System

Excellent communication skills

Ability to multitask and work to tight deadlines

Education

CIPD qualification (Desirable)

Job description

About The Role

People Systems Administrator - Fixed Term from January for 6 months.

We have an exciting opportunity for a People Systems Administrator with UKG systems experience to join our People team on a fixed term basis.

This is a hybrid working role based at our Head Office in Crawley, Monday to Friday reporting into our People Business Partner.

You will provide full People systems administrative support, including onboarding, employee relations, payroll and reporting. As well as providing first level People advice to employees and generalist support to the Senior People Business Partners and Regional People Business Partners.

Key Responsibilities

• Management and maintenance of the HR Information System (UKG)
• Collate new starter information and set up of new staff personnel files
• Receive and process staff detail amendments including leavers and update personnel files
• Communication of all staff amendments to payroll by cut-off date
• Update electronic HR records on a weekly basis
• Update FTE report from staff amendment forms and staff rota information
• Maintenance of staff personnel files through the HR system.
• Produce monthly MI trackers / reports
• Draft letters to support performance management, disciplinary, grievance, attendance and capability processes
• Administer the performance appraisal process and documentation
• Assist in the inductions of new Head Office staff
• Contribute to the development and review of current HR administration processes to meet the changing requirements of the business

Benefits

• Your birthday off!
• UK Healthcare cash plan scheme – claim for various healthcare costs up to an annual limit
• The ability to buy holiday once a year
• Blue light discount card & Benefiz discount hub
• Additional holiday incentives
• Annual conference
• Colosseum Care Day - an additional day off to use for a significant event or just a self care day!
• Free NHS dentistry - up to band 3
• Discounted gym membership
• Cycle to work scheme
• Plus many more

About You

• Proficient use of UKG HR Information System (Essential)
• Have experience working within an HR role and / or holding or working towards CIPD qualification (Desirable)
• Possess excellent communication skills
• Ability to multitask and work to tight deadlines
• Strong ability to multitask and build relationships with various departments

About Us

Colosseum Dental Ltd is one of the UK’s leading dental groups, operating in 11 countries, with 80 practices across the UK. We’re incredibly proud to be the highest-ranking UK dental organisation certified as a Great Place to Work™ and to be recognised among the UK’s Best Workplaces™ for Women, Development and Wellbeing. No other dental group in the country has achieved this combination, it’s a reflection of the culture our people have helped us build and the experience you can expect when you join us.