People Services Co-ordinator

TN United Kingdom; United Kingdom; Remote; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is seeking a dedicated HR Administrator to support their People Services team. This remote-based role focuses on maintaining accurate HR records and providing administrative support throughout the employee lifecycle. You will play a crucial role in ensuring data integrity while assisting in various HR projects and collaborating with recruitment and payroll teams. With a commitment to excellence, this position offers the chance to make a meaningful impact within a charitable organization dedicated to supporting vulnerable communities. If you have a proactive attitude and a passion for HR, this opportunity is perfect for you.

Qualifications

• Strong IT skills including Microsoft Office 365 applications.
• Understanding of data integrity and maintaining accurate records.

Responsibilities

• Provide HR administration and support across the charity.
• Ensure People records are maintained and updated according to policies.
• Assist in the development of HRIS modules and support system testing.

Skills

IT Skills

Data Integrity

Effective Communication

Customer Focus

Education

Maths and English GCSE (Grade C or above)

HR Qualification - Certificate or Diploma

Tools

Microsoft Office 365

HRIS Systems

Job description

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Client:

Camphill Village Trust

Location:

nationwide, uk, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

0d9c68e1cdc5

Job Views:

5

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

Purpose
The purpose of the role is to provide HR administration, support, advice and guidance to colleagues and managers across the charity, with a key focus on the timely input of data into the People systems so that accurate and consistent records are maintained and meet all naming and data conventions and enables a live ‘one source of truth’.
You will assist with systems configuration maintenance and development of the HRIS . You will provide a friendly and efficient service that delivers the People Services responsibilities and exceeds all expectations and also making a measurable difference to the organisation.

Hours: 26 hrs / week Monday to Friday 5-5.5hrs/ day, flexible between 9am and 5pm.

Location & Travel

Remote based - Home
The role is home-based; however, you will be expected to travel to the Trust’s communities and other relevant locations on occasion. Due to the rural location of some of our communities, a driving licence is essential.

Duties & Responsibilities
Main Responsibilities
Administration
• Undertaking People administration, including new starters, movers, leavers, and supporting managers. (Employee life cycle journey)
• Ensuring that the People system and People records are maintained and updated in line with current legislation and the Charity’s policies and procedures.
• Ensuring the leaver process is undertaken, and that resignations are acknowledged in writing, leaver forms are completed for payroll, and exit interviews are undertaken, referring any exit issues to People Advisory Team.
• Manage the People Service Freshdesk ensuring appropriate action is taken and responses provided including forwarding to other members of the People Services Team.
• Documenting and maintaining processes and templates.
Data
• Checking the accuracy of data input through self-service and maintaining ‘one source of truth’ across the Trust and monitor and log errors.
• Support the setting up of data controls and validation as part of ongoing data management.
• Data Cleanses.
HRIS People Systems
• Assist development and roll out of new HRIS Modules.
• Support system testing & UAT to ensure the configuration and functionality is set up and working effectively, including workflows, forms, batch job.
• Acting as Super User for the systems and able to respond to system user queries from self-service users.
• Carrying out training for managers, colleagues and the wider People Services team when required.
Projects
• Assisting and leading in systems and data projects when required.
• Completion of annual pay review, updating HRIS issuing letters and dealing with all related queries.
• Yearly completion of all annual data and systems projects.
Collaboration & Support
• Working closely with the Recruitment team to onboard new starters and ensure all documentation is completed and compliant.
• Working closely with the Payroll Team to ensure all employees are paid accurately and on time.
• Working with the Payroll Team to ensure all queries are resolved in a timely manner.
• Assisting and leading in systems and data projects when required.
• Supporting the People Advisory team with absence management.
• Supporting the People Advisory team with note taking in grievance and disciplinaries.

Person Specification
Qualifications
Essential
• Maths and English GCSE (or equivalent skill level) Grade C or above
Desirable
• HR qualification – certificate or diploma

Experience & Knowledge
Essential
• Ability to demonstrate strong IT skills, including Microsoft Office 365 applications
• Understanding the importance of data integrity and maintaining ‘live’ and ‘one source of truth’
• Customer focused
• Effective communication skills, in order to deal tactfully and sensitively with people at all levels and of all abilities
Desirable
• Knowledge of MHR or similar HR systems.
• Previous experience of social care and working for a not-for-profit organisation
• Experience of working in a busy environment with tasks that require a short turnaround
• Experience and knowledge of using HR systems and data input.
• Ability to work with limited supervision, to make decisions and work on own initiative

Personal Attributes
• Committed to and pro-actively demonstrates the values of the Trust.
• Ensure that the outcomes of your work have a positive impact on the lives of the people we support.
• Ability to work as part of a team.
• Positive “can do” attitude.
• Keen to learn new systems and support others in using them.

Timetable
Closing date for applications: 11th May 2025
First Interviews: 19th May 2025 (Remote via Teams)
Second Interviews: 22nd May 2025 (Remote via Teams)

Camphill Village Trust is an equal opportunity employer.
Camphill Village Trust is committed to safeguarding and promoting the welfare of all adults who use our services and as such expects all staff and volunteers to share this commitment. Successful applicants will be required to complete the relevant pre-employment checks including a DBS check
We reserve the right to close this advert early if we receive a sufficient number of applications.