People & Operations Admin – Part-Time, London Office

FILE Foundation; City Of London; Hybrid; GBP 18,000 - 21,000; Part time

Benefits offered by this job

Private healthcare

Hybrid work model

Flexible working hours

Job summary

FILE Foundation in the United Kingdom is seeking a People & Operations Administrator to provide administrative support across HR, Recruitment, Justice, Equity, Diversity & Inclusion (JEDI), and Workplace & Systems from our London Bridge office 1–2 days per week.

You will report to the HR Business Partner and play a vital role in ensuring internal processes run smoothly, providing reliable administrative support and helping create a welcoming environment for staff and visitors.

Qualifications

• Experience in an administrative or coordination support role.
• Excellent organisational, time management and prioritisation skills.
• Strong attention to detail and the ability to manage multiple deadlines.
• Good written and verbal communication skills.

Responsibilities

• Provide day-to-day HR administration, including onboarding, offboarding, employee documentation and maintaining accurate records.
• Support recruitment processes, including interview coordination, candidate communications, reference checks and recruitment documentation.
• Maintain accurate employee and recruitment records, trackers and people systems.
• Coordinate administrative support for JEDI working groups, training, staff engagement activities and communications.
• Organise meetings, prepare agendas, take notes and follow up on agreed actions.
• Support the smooth running of the London office, including supplies, deliveries, workplace queries and supplier coordination.
• Coordinate staff equipment, access arrangements and maintain accurate asset records.
• Provide administrative support for FILE-wide events and staff occasions.
• Support updates to internal platforms, including the intranet, Viva Engage and other organisational systems.
• Manage competing priorities effectively, proactively identifying upcoming requirements and ensuring actions and deadlines are followed through.

Skills

HR administration

Recruitment coordination

Office administration

Microsoft 365

Organisational skills

Communication skills

Discretion

Team collaboration

Tools

HR systems

Job description

FILE Foundation in the United Kingdom is seeking a People & Operations Administrator to provide administrative support across HR, Recruitment, Justice, Equity, Diversity & Inclusion (JEDI), and Workplace & Systems from our London Bridge office 1–2 days per week.

You will report to the HR Business Partner and play a vital role in ensuring internal processes run smoothly, providing reliable administrative support and helping create a welcoming environment for staff and visitors.