People & Culture Coordinator

Kraken Robotics, Inc.; Minley; On-site; GBP 28,000 - 36,000; Full time

Job summary

Kraken Robotics, Inc. is seeking a People & Culture Coordinator to provide administrative support across onboarding, HR systems, payroll and benefits, and employee lifecycle activities. Reporting to the People & Culture Business Partner, you will help ensure processes are organized, accurate, and timely.

This role supports recruitment coordination, documentation, engagement initiatives, attendance, probation, and absence management, while escalating complex matters as needed.

Qualifications

• Experience in Human Resources or People & Culture administration.
• Post-secondary education in HR or related field or equivalent experience.
• Strong organizational skills with the ability to coordinate multiple priorities and maintain accurate records.
• Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
• Working knowledge of HR systems, confidentiality requirements, and basic employment standards.
• Strong attention to detail, communication skills, discretion, and customer-service orientation.

Responsibilities

• Coordinate employee engagement, recognition, wellness, and culture activities under the guidance of the P&C Business Partner.
• Support onboarding and offboarding activities by preparing documentation and coordinating communications.
• Respond to routine employee inquiries regarding People & Culture programs and escalate as required.
• Maintain accurate employee records and a positive employee experience across administrative touchpoints.

Skills

HR Admin

Recruitment Support

Onboarding

Employee Records

HR Systems

Confidentiality

Communication

Education

HR / Business Admin degree

Job description

The People & Culture Coordinator provides administrative and coordination support across core People & Culture programs and employee lifecycle activities. Reporting to the People & Culture Business Partner, this role supports onboarding, recruitment coordination, employee documentation, HR systems, payroll and benefits administration, compliance tracking, and employee engagement activities. The Coordinator helps ensure People & Culture processes are organized, accurate, timely, and consistently delivered, while escalating more complex employee relations, policy, or advisory matters to the Business Partner or appropriate People & Culture team member.,

• Coordinate employee engagement, recognition, wellness, and culture-related activities under the guidance of the People & Culture Business Partner.
• Support onboarding and offboarding activities by preparing documentation, scheduling meetings, and coordinating required employee communications.
• Respond to routine employee inquiries regarding People & Culture programs, processes, and documentation, escalating matters when required.
• Maintain accurate employee records and support a consistent, positive employee experience across administrative touchpoints.

Compliance & HR Administration

• Maintain accurate and confidential employee files, HR systems data, and People & Culture documentation.
• Support compliance tracking, reporting, audits, and required administrative submissions.
• Assist with the communication and administration of company policies, procedures, and People & Culture programs.
• Escalate complex compliance, policy, or employee relations matters to the People & Culture Business Partner.

Employee Relations & Workplace Support

• Provide first-level administrative support for employee inquiries, workplace processes, and People & Culture programs.
• Support the People & Culture Business Partner with documentation, scheduling, note-taking, and follow-up related to employee matters.
• Promote respectful workplace practices and help ensure employee concerns are directed to the appropriate People & Culture resource.

Probation Management

• Carry out and record employee and line manager check-in conversations throughout the probationary period, ensuring agreed actions, feedback, and follow-up requirements are accurately documented.

Absence Management

• Coordinate the administration and tracking of employee absences, including sick leave, statutory leave, disability-related leave, and other approved time away from work.
• Maintain accurate and confidential absence records in HRIS and ensure supporting documentation is received, filed, and monitored in accordance with company requirements.
• Provide employees and managers with routine information on absence reporting procedures, documentation requirements, and available leave programs.
• Support return-to-work coordination, follow-up activities, and communication with payroll, benefits providers, and relevant People & Culture team members.
• Escalate complex, prolonged, accommodation-related, or sensitive absence matters to the People & Culture Business Partner.

Qualifications

• Experience in Human Resources, People & Culture, administration, or a related support role.
• Post-secondary education in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Strong organizational skills with the ability to coordinate multiple priorities, maintain accurate records, and follow established processes.
• Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
• Working knowledge of HR systems, employee records management, confidentiality requirements, and basic employment standards.
• Strong attention to detail, communication skills, discretion, and customer-service orientation.
• Ability to work independently on routine tasks while seeking guidance on more complex matters.