Human Resources Coordinator

Offshore Helicopter Services UK Ltd; Aberdeen City; On-site; GBP 27,000 - 38,000; Full time

Job summary

Offshore Helicopter Services UK Ltd is seeking a dynamic HR Co-ordinator to join our Aberdeen team, driving HR operations across the full employee lifecycle and supporting a positive workplace culture.

You will manage onboarding, payroll checks, HRIS data, and document production while maintaining GDPR compliance and staff engagement across the company. This role offers an on-site base in Aberdeen with opportunities to improve processes.

Qualifications

• Experience with HRIS platforms is highly desirable.
• Understanding of recruitment, onboarding and data management.
• Excellent communication skills to interact with employees at all levels.
• Administrative experience supporting HR operations.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Manage full employee lifecycle administration from onboarding to leavers, including right to work checks and induction training.
• Own HR shared inbox, assess queries and route to the relevant person.
• Support payroll checking processes to ensure timely remuneration.
• Prepare HR documents including offer letters, contracts and employee correspondence.
• Maintain HR systems, trackers and employee records in line with GDPR and legal requirements.
• Support HR meetings and prepare relevant documentation.
• Create/update HR documents, templates, policies and procedures as required.
• Support engagement initiatives across the company.
• Assist recruitment activities and coordinate vacancy postings.
• Provide admin support for employee relations (absence, disciplinary, grievance, performance).
• Coordinate training records and L&D activities.
• Collate monthly HR data and reports.
• Assist with HR reports, audits and compliance documentation.
• Assist with HR and payroll project work.
• Build positive relationships across all levels of the company.
• Review HR administration processes for continuous improvement.

Skills

HRIS experience

Communication skills

Administrative experience

Data management

Tools

HRIS software

Job description

Role Description We are seeking a dynamic and proactive HR Co-ordinator to join our team and drive excellence in human resources operations. This energetic role is vital in supporting the full employee lifecycle, ensuring seamless HR processes, and fostering a positive workplace environment. The ideal candidate will possess strong communication skills, be detail-oriented, and thrive in a fast-paced setting. You will play a key part in managing HR systems, maintaining accurate data entry, and supporting various HR initiatives to enhance organisational effectiveness.

Duties

• Manage the full employee lifecycle administration, from onboarding new starters to processing leavers, including right to work checks and induction training
• Take ownership of the HR shared inbox, assess queries and assign them to the relevant person
• Support payroll checking processes to help ensure timely and accurate remuneration
• Prepare HR-related documents, including offer letters, contracts and employee correspondence
• Ensure HR systems, trackers and employee records are maintained accurately and in line with company policy, GDPR and legislative requirements
• Support HR meetings, including note-taking and preparation of relevant documentation
• Create and update HR documents, templates, policies and procedures as required
• Actively support all engagement initiatives across the Company
• Assist with recruitment activities, including advertising vacancies and supporting the co-ordination of the recruitment process
• Provide administrative support for employee relations processes, including absence management, disciplinary, grievance and performance cases
• Co-ordinate training records and support the administration of learning and development activities
• Collate monthly HR data and reports as required
• Assist in the preparation of HR reports, audits and compliance documentation as required
• Assist with HR and payroll project work as required
• Build positive working relationships with people at all levels of the company
• Review and evaluate HR administration processes to support continuous improvement in service delivery

Qualifications

• Proven experience with HRIS platforms is highly desirable
• Strong understanding of human resources functions including recruitment, onboarding, and employee data management
• Excellent communication skills to effectively interact with employees at all levels
• Demonstrated administrative experience supporting HR operations or related functions
• Ability to handle sensitive information with confidentiality and professionalism

We are looking for a positive and enthusiastic applicant, with a willingness to learn and develop within the HR function