People & Culture Coordinator

kraken-robotics-inc; Yateley; On-site; GBP 26,000 - 36,000; Full time

Job summary

Kraken Robotics in the United Kingdom is seeking a People & Culture Coordinator to join our Blackbushe office. The role provides administrative and coordination support across core People & Culture programs and employee lifecycle activities, including onboarding, recruitment coordination, documentation, payroll, benefits, and compliance tracking.

The coordinator will help ensure processes are organized, accurate, and timely, escalating complex matters to the Business Partner or appropriate team

Qualifications

• Experience in Human Resources, People & Culture, administration, or a related support role.
• Post-secondary education in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Strong organizational skills with the ability to coordinate multiple priorities, maintain accurate records, and follow established processes.
• Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
• Working knowledge of HR systems, employee records management, confidentiality requirements, and basic employment standards.
• Strong attention to detail, communication skills, discretion, and customer-service orientation.
• Ability to work independently on routine tasks while seeking guidance on more complex matters.

Responsibilities

• Coordinate employee engagement, recognition, wellness, and culture-related activities under the guidance of the People & Culture Business Partner.
• Support onboarding and offboarding activities by preparing documentation, scheduling meetings, and coordinating required employee communications.
• Respond to routine employee inquiries regarding People & Culture programs, processes, and documentation, escalating matters when required.
• Maintain accurate employee records and support a consistent, positive employee experience across administrative touchpoints.
• Maintain accurate and confidential employee files, HR systems data, and People & Culture documentation.
• Assist with the communication and administration of company policies, procedures, and People & Culture programs.
• Escalate complex compliance, policy, or employee relations matters to the People & Culture Business Partner.
• Carry out and record employee and line manager check-in conversations throughout the probationary period, ensuring agreed actions, feedback, and follow-up requirements are accurately documented.
• Coordinate the administration and tracking of employee absences, including sick leave, statutory leave, disability-related leave, and other approved time away from work.
• Maintain accurate and confidential absence records in HRIS and ensure supporting documentation is received, filed, and monitored in accordance with company requirements.
• Provide employees and managers with routine information on absence reporting procedures, documentation requirements, and available leave programs.
• Support return-to-work coordination, follow-up activities, and communication with payroll, benefits providers, and relevant People & Culture team members.
• Escalate complex, prolonged, accommodation-related, or sensitive absence matters to the People & Culture Business Partner.

Skills

HR administration

Recruitment coordination

Onboarding

Employee relations

Education

HR/Business degree

Tools

HRIS

Payroll systems

Job description

NEW CAREER OPPORTUNITY

Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans – safely, efficiently, and sustainably – then come join us at Kraken Robotics.

Kraken Roboticsis currently recruiting for a People & Culture Coordinatorto join ourBlackbushe, United Kingdom Office.

The People & Culture Coordinator provides administrative and coordination support across core People & Culture programs and employee lifecycle activities. Reporting to the People & Culture Business Partner, this role supports onboarding, recruitment coordination, employee documentation, HR systems, payroll and benefits administration, compliance tracking, and employee engagement activities. The Coordinator helps ensure People & Culture processes are organized, accurate, timely, and consistently delivered, while escalating more complex employee relations, policy, or advisory matters to the Business Partner or appropriate People & Culture team member.

ROLES AND RESPONSIBILITIES

Culture & Employee Experience Support

• Coordinate employee engagement, recognition, wellness, and culture-related activities under the guidance of the People & Culture Business Partner.
• Support onboarding and offboarding activities by preparing documentation, scheduling meetings, and coordinating required employee communications.
• Respond to routine employee inquiries regarding People & Culture programs, processes, and documentation, escalating matters when required.
• Maintain accurate employee records and support a consistent, positive employee experience across administrative touchpoints.

Compliance & HR Administration

• Maintain accurate and confidential employee files, HR systems data, and People & Culture documentation.
• Support compliance tracking, reporting, audits, and required administrative submissions.
• Assist with the communication and administration of company policies, procedures, and People & Culture programs.
• Escalate complex compliance, policy, or employee relations matters to the People & Culture Business Partner.

Employee Relations & Workplace Support

• Provide first-level administrative support for employee inquiries, workplace processes, and People & Culture programs.
• Support the People & Culture Business Partner with documentation, scheduling, note-taking, and follow-up related to employee matters.
• Promote respectful workplace practices and help ensure employee concerns are directed to the appropriate People & Culture resource.

Probation Management

• Carry out and record employee and line manager check-in conversations throughout the probationary period, ensuring agreed actions, feedback, and follow-up requirements are accurately documented.

Absence Management

• Coordinate the administration and tracking of employee absences, including sick leave, statutory leave, disability-related leave, and other approved time away from work.
• Maintain accurate and confidential absence records in HRIS and ensure supporting documentation is received, filed, and monitored in accordance with company requirements.
• Provide employees and managers with routine information on absence reporting procedures, documentation requirements, and available leave programs.
• Support return-to-work coordination, follow-up activities, and communication with payroll, benefits providers, and relevant People & Culture team members.
• Escalate complex, prolonged, accommodation-related, or sensitive absence matters to the People & Culture Business Partner.

QUALIFICATIONS AND EXPERIENCE

• Experience in Human Resources, People & Culture, administration, or a related support role.
• Post-secondary education in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Strong organizational skills with the ability to coordinate multiple priorities, maintain accurate records, and follow established processes.
• Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
• Working knowledge of HR systems, employee records management, confidentiality requirements, and basic employment standards.
• Strong attention to detail, communication skills, discretion, and customer-service orientation.
• Ability to work independently on routine tasks while seeking guidance on more complex matters.