People & Culture Coordinator

Kraken Robotics, Inc.; Yateley; On-site; GBP 25,000 - 32,000; Full time

Job summary

Kraken Robotics is seeking a People & Culture Coordinator at its Blackbushe, United Kingdom Office. You will support onboarding, recruitment coordination, payroll, benefits, and employee documentation while maintaining compliant HR processes.

You will collaborate with the People & Culture Business Partner to ensure timely, accurate records and a positive employee experience across life cycle activities.

Qualifications

• Experience in Human Resources, People & Culture, or related support roles.
• Strong organizational skills and ability to manage multiple priorities.
• Experience supporting onboarding, recruitment coordination, HR administration, payroll or benefits.
• Knowledge of HR systems, confidentiality, and employment standards.
• Excellent communication, discretion, and customer service orientation.

Responsibilities

• Culture & Employee Experience support: coordinate engagement, recognition, wellness and culture activities; support onboarding and offboarding.
• Compliance & HR Administration: maintain confidential files, HR systems data, and documentation; assist with policies and audits.
• Employee Relations & Workplace Support: provide administrative support for inquiries and documentation; record check-ins during probation.
• Absence Management: track absences including sick leave and statutory leave; coordinate return-to-work and liaise with payroll/benefits.

Skills

HR administration

Organizational skills

Communication skills

Attention to detail

Discretion

Customer-service orientation

Independent work

Education

Post-secondary education in HR / Business Administration or related field

Tools

HRIS

Payroll systems

Job description

Build your career with Kraken Robotics. Make a difference to others. If innovation drives you, and you want a career that makes a difference to the world, helping humanity overcome the challenges in our oceans – safely, efficiently, and sustainably – then come join us at Kraken Robotics.

Kraken Robotics is currently recruiting for a People & Culture Coordinator to join our Blackbushe, United Kingdom Office.

The People & Culture Coordinator provides administrative and coordination support across core People & Culture programs and employee lifecycle activities. Reporting to the People & Culture Business Partner, this role supports onboarding, recruitment coordination, employee documentation, HR systems, payroll and benefits administration, compliance tracking, and employee engagement activities. The Coordinator helps ensure People & Culture processes are organized, accurate, timely, and consistently delivered, while escalating more complex employee relations, policy, or advisory matters to the Business Partner or appropriate People & Culture team member.

ROLES AND RESPONSIBILITIES

Culture & Employee Experience Support

• Coordinate employee engagement, recognition, wellness, and culture-related activities under the guidance of the People & Culture Business Partner.
• Support onboarding and offboarding activities by preparing documentation, scheduling meetings, and coordinating required employee communications.
• Respond to routine employee inquiries regarding People & Culture programs, processes, and documentation, escalating matters when required.
• Maintain accurate employee records and support a consistent, positive employee experience across administrative touchpoints.

Compliance & HR Administration

• Maintain accurate and confidential employee files, HR systems data, and People & Culture documentation.
• Support compliance tracking, reporting, audits, and required administrative submissions.
• Assist with the communication and administration of company policies, procedures, and People & Culture programs.
• Escalate complex compliance, policy, or employee relations matters to the People & Culture Business Partner.

Employee Relations & Workplace Support

• Provide first-level administrative support for employee inquiries, workplace processes, and People & Culture programs.
• Support the People & Culture Business Partner with documentation, scheduling, note-taking, and follow-up related to employee matters.
• Promote respectful workplace practices and help ensure employee concerns are directed to the appropriate People & Culture resource.
• Carry out and record employee and line manager check-in conversations throughout the probationary period, ensuring agreed actions, feedback, and follow-up requirements are accurately documented.

Absence Management

• Coordinate the administration and tracking of employee absences, including sick leave, statutory leave, disability‑related leave, and other approved time away from work.
• Maintain accurate and confidential absence records in HRIS and ensure supporting documentation is received, filed, and monitored in accordance with company requirements.
• Provide employees and managers with routine information on absence reporting procedures, documentation requirements, and available leave programs.
• Support return‑to‑work coordination, follow‑up activities, and communication with payroll, benefits providers, and relevant People & Culture team members.
• Escalate complex, prolonged, accommodation‑related, or sensitive absence matters to the People & Culture Business Partner.

QUALIFICATIONS AND EXPERIENCE

• Experience in Human Resources, People & Culture, administration, or a related support role.
• Post‑secondary education in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Strong organizational skills with the ability to coordinate multiple priorities, maintain accurate records, and follow established processes.
• Experience supporting recruitment coordination, onboarding, HR administration, payroll or benefits administration, and employee documentation.
• Working knowledge of HR systems, employee records management, confidentiality requirements, and basic employment standards.
• Strong attention to detail, communication skills, discretion, and customer‑service orientation.
• Ability to work independently on routine tasks while seeking guidance on more complex matters.