People and Culture Administrator

Formula Careers; Silverstone; Remote; GBP 22,000 - 28,000; Full time

Job summary

Formula Careers in United Kingdom (Silverstone) is seeking a People & Culture Administrator to support the Systems Manager and Business Partners with records, contracts and employee relations admin, share news with colleagues, and manage Team Kit orders and stock.

You are detail‑oriented, trustworthy and proficient in MS Office; experience with People systems and GDPR awareness is desirable. This role is based on-site at Silverstone and supports a dynamic venue team.

Qualifications

• General administration experience with MS Office and email tools.
• Experience with People systems or similar (desirable).
• Awareness of GDPR and data handling best practices.
• Ability to communicate clearly with colleagues at all levels.
• Resilience in a fast-paced, seasonal environment.

Responsibilities

• Maintain personnel files and records in P&C systems.
• Distribute team kit and manage stock via Shopify.
• Draft letters and manage employee lifecycle documents.
• Support internal communications and news distribution.
• Monitor leave requests and respond to queries.

Skills

MS Office

Excel

Written & verbal communication

GDPR awareness

Adaptability

Tools

Shopify

Job description

Our People & Culture team looks after the people who make Silverstone happen. Now we need someone to help us do it.

We’re looking for a brilliant administrator to join our People & Culture team. You’ll support our Systems Manager and Business Partners with records, contracts and employee relations admin, help share news with colleagues, and look after Team Kit orders and stock.

You’re approachable, trustworthy and a stickler for detail. You’re confident with Excel, Word and Outlook, and happy getting to grips with new systems and technology.

Job Purpose

The People & Culture Administrator will deliver administration support to the P&C Systems Manager and P&C Business Partners focusing on four key areas, but is not limited to these: systems and data management; team kit distribution; employee relations cases; and internal communications.

Silverstone is committed to safeguarding and promoting the welfare of children and adults at risk and expects all team members and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.

Key Responsibilities

P&C Systems

• Manage and maintain personnel files and records
• Maintaining timely and accurate data within our P&C systems
• Administering the Performance Development Review (PDR) process
• Monitoring life-cycle activities in our P&C systems e.g. Probation
• Supporting system upgrades and new feature deployment
• Running and securely distributing reports

Team Kit

• Fulfilling Team Kit orders within policy
• Stock management via Shopify and internal ordering processes
• Ensure the warehouse is organised, safe, secure and accessible as appropriate

P&C Business Partnering Support

• Employee relations case administration e.g. letter drafting, minute taking Employee lifecycle administration e.g. prepare contracts, offer letters and probation documentation
• Monitor annual leave and absence queries
• Support with inbox management, assisting team members with queries

Internal Communications

• Administration of key employee communications for life-cycle events and ad hoc activities
• Support content delivery within our internal comms app

Skills, Knowledge and Expertise

• General administration experience with strong MS Office skills especially Excel, Word and Outlook
• Confident with written and verbal communication tasks and able to adapt to different audiences
• Resilient and organised in a fast-paced, event-led environment with seasonal peaks
• Experience working with People systems or similar (desirable)
• Awareness of GDPR

Benefits

We don’t just look after our team and our fans. We want to look after our world too. We’re committed in our responsibility to reach our zero-carbon goal. So, we’ve adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue’s power – with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.