People Administrator

Hartpury University and College; Gloucester; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Generous annual leave entitlement

Wellbeing support: Employee Assistance

LGPS pension scheme

Employee Discounts Scheme

Onsite fitness facilities

Continuous professional development

Flexible working opportunities

Enhanced maternity/adoption/paternity

Electric Vehicle Salary Sacrifice

Free campus events

Free shuttle bus

Job summary

Hartpury University and College is looking for a People Administrator to deliver professional, responsive HR support. The role covers recruitment, onboarding, payroll administration, and employee changes within a supportive, diverse team.

You will manage records in SelectHR, ensure GDPR compliance and data integrity, and help build an excellent candidate experience while supporting continued process improvements. Salary is competitive with benefits and flexible working options.

Qualifications

• Excellent communication and interpersonal skills with discretion and professionalism.
• Solid administration experience with good attention to detail.
• Experience supporting employee lifecycle activities: recruitment, onboarding, changes and records.
• Proficient IT skills incl. MS Office; experience with HR systems such as SelectHR; willing to work with AI.

Responsibilities

• Deliver a professional, responsive service as first point of contact for people-related enquiries.
• Provide administration across the full employee lifecycle (recruitment to leavers).
• Coordinate recruitment activities and ensure compliant checks.
• Maintain accurate employee records and GDPR-compliant data management.
• Support payroll data preparation and employment documentation.
• Monitor DBS checks, right-to-work, visa expiries and mandatory training.

Skills

Excellent communication and Interc лич

Education

A level or equivalent

Related degree (Business Studies, HR, Psychology)

CIPD Level 3 desirable

Tools

SelectHR

Microsoft Office

Job description

People Administrator

£25,660 to £29,356 per annum

(dependant on experience and qualifications)

37.5 hours per week

Permanent

About the Role

• Deliver a professional and responsive service by acting as a first point of contact for all people-related enquiries, providing a professional, welcoming and responsive service to employees, managers, candidates and external stakeholders via face-to-face interactions, telephone and email.
• Provide comprehensive People administration support across the full employee lifecycle, from recruitment and onboarding through to employee changes, payroll and leavers.
• Coordinate recruitment activities, ensuring an excellent candidate experience and the completion of all pre-employment, safeguarding and compliance checks.
• Maintain accurate employee records and manage HR systems (SelectHR), ensuring data integrity, GDPR compliance and statutory reporting requirements are met.
• Support payroll administration by preparing and processing employee data, contract changes and employment‑related documentation.
• Monitor key employment and compliance deadlines including DBS checks, probation reviews, right to work documentation, visa expiries and mandatory training requirements.
• Contribute to continuous improvement initiatives, identifying opportunities to enhance processes, service delivery, efficiency and the overall employee experience.

About You

• Excellent communication and interpersonal skills, with the ability to build positive relationships and handle confidential and sensitive information with professionalism and discretion.
• Solid administration experience from any sector; strong organisational skills, reliable and confident in managing a varied workload with good attention to detail.
• Experience supporting employee lifecycle activities, including recruitment, onboarding, employee changes and maintaining accurate personnel records, would be advantageous.
• Strong IT skills, including Microsoft Office applications and experience using HR systems such as SelectHR or similar HR information systems and either experience of, or a willingness to work with AI.
• A good understanding of compliance requirements, including safeguarding, safer recruitment, data protection/GDPR, right to work and visa compliance, would be advantageous.
• A proactive and continuous improvement mindset, with the ability to identify efficiencies, improve processes, and contribute positively to a collaborative team environment that values equality, diversity and inclusion.
• Educated to A level or equivalent (including English and Maths at Grade 4/C or above) and/or related degree such as Business Studies, HR, Psychology
• CIPD Level 3 qualification is desirable, or a willingness to be working towards this.

We offer a fantastic package of staff benefits including:

• Generous annual leave entitlement
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme: Local Government Pension Scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave
• Electric Vehicle Salary Sacrifice Scheme
• Free entry to seasonal events on campus
• Access to a free shuttle bus (Gloucester routes)

About Us

Hartpury University and Hartpury College are among the UK's leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing . Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality ( The Times and Sunday Times Good University Guide 2025 ) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. Our passionate, innovative business culture and strong support networks make Hartpury an exceptional place to develop professionally and progress your career.

At Hartpury, we’re committed to promoting a diverse and inclusive workplace - a place where we can all be ourselves and everyone feels respected and valued. As a Disability Confident Employer, we actively welcome applications from ethnically diverse backgrounds, LGBTQI+ communities and disabled candidates. We offer an interview to any disabled applicant who meets the essential criteria for the role. We'll also ensure fair treatment and provide reasonable adjustments throughout our recruitment process for anyone who needs them. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here .

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

The closing date for receipt of applications is Sunday 13 th September 2026

Interviews will be held on w/c 21 st September 2026

We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. To avoid missing the opportunity to apply, we encourage candidates to submit their applications at their earliest convenience.

Candidates must be able to demonstrate their eligibility to work in the UK.