Payroll Executive – Part Time

Imagination; London; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading company seeks a part-time Payroll Executive to oversee payroll operations for approximately 200 employees. This role involves managing payroll processes, ensuring compliance with legislation, and liaising with finance and HR departments. The ideal candidate will possess extensive payroll knowledge and strong organizational skills, contributing to a vital function within the organization.

Benefits

Private Medical Insurance

Healthcare Cash Plan

Office gym

Generous leave policies

Learning platforms

Hybrid working model

Qualifications

• Extensive knowledge of payroll legislation, taxes, and PAYE procedures.
• Experience with end-to-end payroll processing.
• Strong organizational and communication skills.

Responsibilities

• Manage the entire monthly payroll process, including BACs and HMRC payments.
• Reconcile payroll-related balance sheet accounts.
• Ensure compliance with year-end reporting such as P60s and P11Ds.

Skills

Payroll legislation knowledge

Organizational skills

Communication skills

Time management skills

Data analysis skills

Education

CIPP qualification

Tools

Payfit

HiBob

Microsoft Office

Google Sheets

Job description

Part Time Operations – Finance & Commercial

This standalone role focuses on all aspects of payroll operation and administration related to the company, including balancing all payroll accounts. The role is responsible for Imagination UK’s full-time payroll for approximately 200 employees and will lead the relationship with our payroll provider Payfit. The workload is expected to be manageable within 4-5 half days across Monday to Friday.

Key Responsibilities

• Manage the entire monthly payroll process, including BACs payments and HMRC submissions, using Payfit and HSBCNet.
• Review and action all payroll changes within Payfit, such as new joiners, leavers, salary or benefit adjustments, in collaboration with P&C and finance teams.
• Generate salary variation reports and obtain dual approvals from P&C and finance.
• Reconcile and maintain the Group pension scheme, including auto-enrolment, supplier portal uploads, and record keeping.
• Create monthly payroll journals within Payfit and process them through the accounting system (Deltek Maconomy).
• Reconcile payroll-related balance sheet accounts, liaising with benefit suppliers as needed.
• Calculate and process intercompany payroll recharges and journal entries.
• Assist in financial management of the P&C budget and related accounting tasks.
• Coordinate with P&C to ensure payroll inductions cover pension and benefit options.
• Communicate payroll updates to employees via HiBob and handle payroll queries.
• Process payments for payroll-related or confidential invoices and handle payroll taxes monthly and annually.
• Ensure compliance with year-end reporting requirements such as P60s, P11Ds, and P35.
• Act as the primary contact for the payroll provider, Payfit.
• Maintain payroll process documentation, prepare payroll deliverables, and liaise with auditors during annual audits.
• Manage HMRC payroll taxes account.
• Stay updated on payroll and tax legislation changes and implement necessary updates, such as payrolling benefits.
• Perform ad hoc payroll and employment tax tasks as required.
• Ensure compliance with company policies, including GDPR, ISO standards, and Information Security training.

Skills, Knowledge & Expertise

• Deep understanding of payroll legislation, taxes, and PAYE procedures.
• CIPP qualification is an advantage but not essential.
• Experience with end-to-end payroll processes and payroll systems, including Payfit and HiBob, is advantageous but not mandatory.
• Experience in human resources, accounting, or bookkeeping is valuable.
• Knowledge of pension administration and auto-enrolment processes.
• Proficiency in Microsoft Office and Google Suite, especially Excel and Sheets, with data analysis skills like VLOOKUP.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with active listening abilities.
• Self-motivated, proactive, and able to work independently and in teams.

What We Offer

• Opportunity to master Payfit and collaborate on system improvements.
• Professional development and learning opportunities.
• A key role within the organization impacting all employees.

Benefits & Perks

• Private Medical Insurance and discounted gym options.
• Healthcare Cash Plan, Employee Assistance Programme, and in-office gym (London).
• Life Insurance (4x salary), health assessments, and DE&I initiatives.
• Support from Mental Health First Aiders, 25 days annual leave, birthday leave, and a discretionary bonus.
• Family leave policies, learning platforms, enhanced pension, cyclescheme, travel loans, income protection, electric car scheme, home tech loans, hybrid working, company events, pet-friendly office, lunch & learns, wellness and educational webinars, and subsidized café (London).

Our Values

We ignite imagination and change perceptions through memorable experiences. We value diversity, equity, and inclusion, actively fostering a workplace where everyone feels a sense of belonging. We are committed to anti-racism and continuous improvement in diversity efforts.

Application Process

If you believe you're a good fit, please send a cover letter explaining why and why you want to join us. We encourage applications from diverse backgrounds.

• Role: Payroll Executive – Part Time
• Location: London, TIG – UK
• Department: Operations – Finance & Commercial

We thrive on creating unique, value-driven experiences that connect with audiences.