Payroll Coordinator

Macfarlane Group; Coventry; On-site; GBP 32,000 - 40,000; Part time

Benefits offered by this job

Annual leave 25 days

Pension

Free parking

Volunteer day

Wellbeing support

Training & progression

Employee discounts

Long service rewards

Job summary

Macfarlane Group's Coventry Head Office is seeking a Payroll Coordinator to join the central HR team and manage payroll coordination across UK and European sites. You will be the main contact for payroll activity, ensuring timely monthly payroll cycles for ~1,000 colleagues, while working with external partners to keep processes efficient, compliant and aligned with business needs.

With acquisitions expanding the group, you will help integrate new businesses into the Group payroll structure and

Qualifications

• Seven+ years of payroll experience across multi-site or complex organisations.
• Knowledge of payroll processes, compliance and legislation.
• Experience managing payroll data, reconciliations and reporting.
• Advanced Excel skills for data analysis and reporting.
• Excellent attention to detail with ability to prioritise and meet deadlines.
• Strong communication skills across all levels.
• Experience with UK/European payrolls and ADP is advantageous.

Responsibilities

• Coordinate and process monthly payroll data accurately and within deadlines.
• Perform payroll analysis, reconciliations and reporting.
• Serve as key contact for payroll queries from colleagues and managers.
• Liaise with external payroll provider to ensure service delivery.
• Support payroll integrations for newly acquired businesses and review processes.
• Assist with payroll audits, year-end activities and compliance requirements.
• Maintain accurate payroll records with GDPR and confidentiality in mind.
• Keep up to date with payroll legislation and drive process improvements.

Skills

Payroll processing

Excel

Attention to detail

Communication

UK/European payrolls

Tools

ADP

Job description

Location: Coventry Head Office (Middlemarch Business Park)

Hours: Part-time, 25 hours per week (worked across either 4 or 5 days)

Package: Salary up to £36,000 (pro rata), plus bonus & flexible benefits package including up to 27 days holiday (plus additional annual leave purchasing scheme)

Sector: Packaging Manufacture & Distribution

Protecting what matters, together

We're dedicated to protecting what matters most - our people, our customers, our communities and the environment. At Macfarlane Packaging, our commitment to customer satisfaction, sustainability and continual improvement creates a highly collaborative, supportive and friendly workplace where you can unpack a career that grows.

With history stretching back over 75 years, we offer stability whilst always striving for continual growth. Our fast-paced, results-driven approach will challenge and often stretch you, but it will also give you opportunities for personal and professional development. Every colleague has the chance to directly influence our success, leading to real job satisfaction and achievement at all stages of your career.

We provide competitive pay and personalised incentives, alongside adaptable benefits to make your rewards package go further. Our business values commitment, diligence, teamwork, adaptability and a thirst for learning… so if this sounds like you, come and join us to help drive change that enables businesses to plan for a better future.

The Payroll Coordinator Role

This is an exciting opportunity to join our central HR team and take ownership of payroll coordination across our growing UK and European businesses.

As Payroll Coordinator, you will act as the key point of contact for payroll activity, supporting the accurate and timely delivery of monthly payroll cycles for approximately 1,000 colleagues across multiple locations.

Working closely with our HR team and external payroll partners, you will play an important role in ensuring payroll processes remain efficient, compliant and aligned with business needs. With Macfarlane Group continuing to grow through acquisition, you will also support the transition of newly acquired businesses into our Group payroll structure, helping to review existing processes and ensure a smooth integration.

Key Responsibilities

Your responsibilities will include:

• Coordinating and processing monthly payroll data accurately and within agreed deadlines.
• Completing payroll analysis, reconciliations and reporting activities.
• Acting as a key contact for payroll queries from colleagues and managers.
• Liaising with our external payroll provider to ensure effective service delivery.
• Supporting payroll integrations for newly acquired businesses, including reviewing processes and identifying improvements.
• Assisting with payroll audits, tax year-end activities, auto-enrolment processes and compliance requirements.
• Maintaining accurate payroll records whilst ensuring GDPR and confidentiality requirements are always upheld.
• Keeping up to date with payroll legislation and supporting continuous improvement across payroll processes.

What You Will Bring

We are looking for an experienced payroll professional who enjoys working in a busy, varied environment and can bring a high level of accuracy, organisation and ownership. You will ideally have:

• Previous payroll experience, ideally gained within a multi-site or complex organisation (ideally minimum of seven years' experience in total)
• Strong knowledge of payroll processes, compliance requirements and legislation.
• Experience managing payroll data, reconciliations and reporting.
• Strong Excel skills, including confidence using formulas and analysing data.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication skills and the confidence to liaise with colleagues at all levels.
• A proactive approach with the ability to identify improvements and support change.
• Experience of UK and/or European payrolls, ADP or similar payroll systems, and payroll integration following acquisitions would be advantageous, although full support will be provided for the right candidate who demonstrates the required skills and attitude.

What You Will Get

We provide a competitive salary and operate a range of rewarding bonus/incentive schemes. Our flexible employee benefits package can include:

• 25 days annual leave (rising to 27 days with service) plus all public/bank holidays
• Additional holiday purchasing scheme (run annually)
• Contributory pension scheme with Death in Service benefit
• Free parking at our Coventry Head Office
• Annual (company paid) volunteering day
• Employee assistance programme to support and advise with wellbeing and any issues
• Extensive range of training, development and potential progression opportunities
• Employee discount scheme (discounts on several major retail/leisure brands)
• Long service awards

We welcome and encourage applications from people of all backgrounds irrespective of age, gender, disability, race, nationality, ethnicity, gender expression, religion or sexual orientation. Should you require any specific support or adjustments during the recruitment process, please email our recruitment team directly.