Customer Service Coordinator Macfarlane Group UK Ltd

Macfarlane Group UK Ltd; Milton Keynes; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Free parking

Volunteer day

Employee discount

Job summary

Macfarlane Group UK Ltd in Milton Keynes is seeking a Customer Service Coordinator to join our growing online division. You will act as a key contact for customer accounts, handling orders, resolving queries and coordinating with logistics to meet delivery commitments.

The role suits someone with fast-paced customer service experience, strong communication skills, and a confident telephone manner. We offer a competitive salary up to £30,000 plus bonus and a flexible benefits package.

Qualifications

• Experience in fast-paced customer service roles.
• Strong customer-first approach.
• Good written and verbal communication.
• Confident telephone manner and relationship building.
• Experience with sales orders and administrative tasks.
• Ability to learn CRM systems quickly.
• Organised with attention to detail.

Responsibilities

• Act as a key point of contact for customer accounts and provide responsive support throughout the journey.
• Maintain regular contact with customers to understand needs and ensure high service standards.
• Handle calls, resolve queries and update customers on progress.
• Process sales orders and complete related admin accurately and efficiently.
• Proactively chase orders and liaise with internal teams to meet delivery commitments.
• Coordinate with logistics and courier partners to resolve delivery issues.
• Develop understanding of product range and internal processes.
• Maintain accurate customer information in CRM.
• Investigate and process customer credits where appropriate.
• Build strong cross-department relationships to ensure a seamless customer experience.

Skills

Customer service

CRM systems

Communication

Telephone manner

Organisation

Team collaboration

multitasking

Tools

CRM systems

Job description

Customer Service Coordinator
Location: Milton Keynes
Hours: Full time, Monday to Friday
Package: Basic salary up to £30,000 (dependent on experience) plus bonus & flexible benefits package including up to 27 days holiday (plus additional annual leave purchasing scheme)
Sector: Packaging Distribution/E-commerce
Protecting what matters, together
We’re dedicated to protecting what matters most – our people, our customers, our communities and the environment. At Macfarlane Packaging, our commitment to customer satisfaction, sustainability and continual improvement creates a highly collaborative, supportive and friendly workplace where you can unpack a career that grows.
With history stretching back over 75 years, we offer stability whilst always striving for continual growth. Our fast-paced, results-driven approach will challenge and often stretch you, but it will also give you opportunities for personal and professional development. Every colleague has the chance to directly influence our success, leading to real job satisfaction and achievement at all stages of your career.
We provide competitive pay and personalised incentives, alongside adaptable benefits to make your rewards package go further. Our business values commitment, diligence, teamwork, adaptability and a thirst for learning – so if this sounds like you, come and join us to help drive change that enables businesses to plan for a better future.

The Customer Service Coordinator role
We’re looking for an enthusiastic and customer-focused Customer Service Coordinator to join our growing online division, based at our Milton Keynes site.

• Act as a key point of contact for customer accounts, providing responsive and professional support throughout the customer journey.
• Maintain regular contact with customers to understand their needs and ensure consistently high service standards.
• Handle incoming and outgoing calls, resolving customer queries and keeping customers informed of progress.
• Process sales orders and undertake associated administration accurately and efficiently.
• Proactively chase customer orders and liaise with internal teams to ensure requirements and delivery commitments are met.
• Work closely with logistics, procurement and courier partners to coordinate fulfilment and resolve any delivery or service issues.
• Develop a strong understanding of our product range, internal processes and administration systems.
• Maintain accurate and up-to-date customer information and activity on our CRM system.
• Investigate and process customer credits where appropriate.
• Build effective working relationships across the wider business to ensure a joined‑up and first‑class customer experience.

What you will bring
We’re looking for someone who thrives in a busy customer-focused environment and takes pride in providing excellent service. You’ll be organised, commercially aware and confident communicating with customers and colleagues across the business. You’ll ideally bring the following…

• Demonstrable experience within a fast‑paced customer service, customer support or similar role.
• Excellent customer service skills and a genuine customer‑first approach.
• A confident and professional telephone manner, with the ability to build rapport quickly.
• Strong written and verbal communication skills.
• Experience of sales order processing and associated administrative activities.
• Experience using CRM systems, with the confidence and aptitude to learn new systems quickly.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities.
• The ability to develop effective working relationships with colleagues across different departments.
• Good commercial awareness and a positive, team‑oriented approach.

Desirable, but not essential:

• Experience within packaging, distribution, e-commerce or a similar fast‑paced environment.
• An understanding of logistics, procurement or customer fulfilment processes.
• Knowledge of packaging products or a similar product range.

What you will get
We provide a competitive basic salary and operate a range of rewarding bonus/incentive schemes. Our flexible employee benefits package can include:

• 25 days annual leave, rising to 27 days with service, plus all public/bank holidays
• Additional annual leave purchasing scheme
• Contributory pension scheme
• Free parking at most of our site locations
• Annual company-paid volunteering day
• Employee Assistance Programme
• Extensive training, development and career progression opportunities
• Employee discount scheme with discounts across major retail and leisure brands
• Simply Health/Dental Cover option or BUPA cover for qualifying roles
• Enhanced HR policies relating to various employee rights and entitlements
• Long service awards (5-40 years)
• Charitable giving options
• Financial support with eye tests/purchasing glasses for DSE users
• EE Mobile discount scheme
• Candidate referral scheme – £750 for referring successful applicants to Macfarlane job vacancies

Your future with us
At Macfarlane Group, we believe in developing our people and supporting them to build long‑term careers.
Through structured training, internal expertise and external development opportunities, you’ll have the opportunity to broaden your customer service, commercial and product knowledge and progress within a successful and growing business.