Payroll Administrator

Confidential; Glasgow; On-site; GBP 25,000 - 31,000; Part time

Job summary

Confidential in Glasgow is seeking a part-time Payroll Administrator to support payroll operations. The role suits an organised individual with at least one year payroll experience, working 5 hours per day, Monday to Friday, with a pro-rata salary.

You will input and check payroll data, manage the Time & Attendance system, assist with onboarding/offboarding, and maintain accurate records while ensuring GDPR compliance. This role offers learning opportunities and a balanced work life.

Qualifications

• At least 1 year payroll experience.
• Excellent data entry and numerical accuracy, including GDPR awareness.
• Proficient with spreadsheets and general office software.

Responsibilities

• Accurately inputting, checking and maintaining employee payroll data and records.
• Assist with the preparation and processing of payroll within deadlines.
• Manage Time & Attendance system, timesheets, rotas, overtime and absences.
• Support onboarding and offboarding processes and right-to-work checks.
• Calculate accrued holiday entitlements and maintain records of absences.
• Collaborate with HR/Operations to track attendance and produce reports.
• Maintain payroll documentation and perform regular data audits.
• Support wider Payroll and People Teams with ad hoc projects.

Skills

Data entry

Organisational skills

Communication skills

Job description

Are you an organised, detail-focused payroll professional looking for a part-time opportunity that offers a better work-life balance?

We're recruiting a Payroll Administrator to join our client's team in Glasgow. Whether you're a Payroll Assistant, Payroll Clerk or Payroll Officer, this is a great opportunity to put your skills to use in a varied role where accuracy and attention to detail are highly valued.

You'll support the smooth running of payroll operations, gain valuable experience and enjoy a working pattern that leaves more time for life outside of work.

What you will get in your new role

• Salary: £28,000 per annum (Pro-Rata based on part-time hours of 5 hours per day).
• Part-time working pattern of 5 hours per day, Monday-Friday.
• Valuable on-the-job training to build and develop your payroll system knowledge.

Responsibilities in your new role as a Payroll Administrator

You will work closely with an experienced payroll team, helping on a range of payroll and administrative processes and developing your skills while helping ensure employees are paid correctly and on time. Your responsibilities will include: Your responsibilities will include:

• Accurately inputting, checking and maintaining employee information and payroll data, ensuring all records are kept up to date and compliant with GDPR requirements.
• Assisting with the preparation and processing of payroll, ensuring all information is accurate and submitted within required deadlines.
• Managing the Time & Attendance system, including processing timesheets, rotas, shift changes, overtime and absences, while identifying and correcting discrepancies to ensure accurate payroll calculations.
• Supporting employee onboarding and offboarding processes, maintaining documentation, processing contract changes and carrying out right to work checks.
• Calculating accrued holiday entitlements, monitoring employee absences and maintaining accurate records of uniform allocation and employee information.
• Working closely with HR and Operations to track attendance, manage absence records, maintain communication and prepare reports for management.
• Monitoring employee compliance records, including PVG checks and disclosures where required, while maintaining accurate TUPE information and tracking inactive employees.
• Managing centralised email inboxes, categorising and responding to enquiries, and providing timely, professional support to employees regarding payroll and administrative matters.
• Maintaining spreadsheets, databases and payroll documentation, carrying out regular audits and resolving data discrepancies to ensure accuracy and compliance.
• Supporting the wider Payroll and People Teams with general administration, reporting, employee queries and ad hoc projects, including process improvements and business change initiatives.

Throughout your role, you’ll be expected to maintain high standards of accuracy, professionalism and confidentiality while developing your knowledge of payroll processes and contributing to the efficient running of the wider team.

Your personality, experience and qualifications

You’ll need at least one year's relevant Payroll experience, excellent English communication skills and a confident, organised approach to administrative tasks. You’ll be comfortable working with numbers, handling sensitive information and maintaining accuracy in a busy, deadline-driven environment.

• Strong data entry skills with excellent attention to detail, numerical accuracy and confidence using spreadsheets and general office software.
• Excellent organisational and time management skills, with a methodical approach to work and the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills, a professional and discreet approach to handling confidential information, and a positive attitude towards learning new skills and processes.

This part-time role requires working 5 hours per day (with salary paid pro-rata).