Payroll Administrator

Family Business United; Glasgow; Hybrid; GBP 25,000 - 31,000; Part time

Job summary

Family Business United in Glasgow is seeking a Payroll Administrator for a part-time role. If you’re organised, detail-focused and enjoy accuracy, this position offers a great work-life balance and the chance to contribute to a friendly payroll team.

The role involves inputting and checking payroll data, managing time and attendance, assisting with payroll processing, onboarding and offboarding, and keeping GDPR-compliant records.

Qualifications

• At least one year of payroll experience.
• Excellent English communication skills.
• Confident, organised approach to administrative tasks.
• Strong data entry skills with attention to detail.

Responsibilities

• Input, check and maintain employee payroll data, ensuring GDPR compliance.
• Assist with payroll processing and deadlines.
• Manage Time & Attendance system: timesheets, rotas, overtime, absences.
• Support onboarding/offboarding and right-to-work checks.
• Monitor holiday accruals and absences; maintain records.
• Collaborate with HR/Operations to track attendance and prepare reports.
• Maintain payroll documents and perform regular audits.
• Provide payroll and admin support to wider teams and drive improvements.

Skills

Payroll experience

English communication

Data entry

Time management

Attention to detail

Tools

Spreadsheets

MS Office

Job description

Are you an organised, detail-focused payroll professional looking for a part-time opportunity that offers a better work-life balance?

We're recruiting a Payroll Administrator to join our client's team in Glasgow. Whether you're a Payroll Assistant, Payroll Clerk or Payroll Officer, this is a great opportunity to put your skills to use in a varied role where accuracy and attention to detail are highly valued.

You'll support the smooth running of payroll operations, gain valuable experience and enjoy a working pattern that leaves more time for life outside of work.

What you will get in your new role

Salary: £28,000 per annum (Pro-Rata based on part-time hours of 5 hours per day).

Part-time working pattern of 5 hours per day, Monday-Friday.

Valuable on-the-job training to build and develop your payroll system knowledge.

Responsibilities in your new role as a Payroll Administrator

You will work closely with an experienced payroll team, helping on a range of payroll and administrative processes and developing your skills while helping ensure employees are paid correctly and on time. Your responsibilities will include: Your responsibilities will include:

Accurately inputting, checking and maintaining employee information and payroll data, ensuring all records are kept up to date and compliant with GDPR requirements.

Assisting with the preparation and processing of payroll, ensuring all information is accurate and submitted within required deadlines.

Managing the Time & Attendance system, including processing timesheets, rotas, shift changes, overtime and absences, while identifying and correcting discrepancies to ensure accurate payroll calculations.

Supporting employee onboarding and offboarding processes, maintaining documentation, processing contract changes and carrying out right to work checks.

Calculating accrued holiday entitlements, monitoring employee absences and maintaining accurate records of uniform allocation and employee information.

Working closely with HR and Operations to track attendance, manage absence records, maintain communication and prepare reports for management.

Monitoring employee compliance records, including PVG checks and disclosures where required, while maintaining accurate TUPE information and tracking inactive employees.

Managing centralised email inboxes, categorising and responding to enquiries, and providing timely, professional support to employees regarding payroll and administrative matters.

Maintaining spreadsheets, databases and payroll documentation, carrying out regular audits and resolving data discrepancies to ensure accuracy and compliance.

Supporting the wider Payroll and People Teams with general administration, reporting, employee queries and ad hoc projects, including process improvements and business change initiatives.

Throughout your role, you'll be expected to maintain high standards of accuracy, professionalism and confidentiality while developing your knowledge of payroll processes and contributing to the efficient running of the wider team.

Your personality, experience and qualifications

You'll need at least one year's relevant Payroll experience, excellent English communication skills and a confident, organised approach to administrative tasks. You'll be comfortable working with numbers, handling sensitive information and maintaining accuracy in a busy, deadline-driven environment.

Strong data entry skills with excellent attention to detail, numerical accuracy and confidence using spreadsheets and general office software.

Excellent organisational and time management skills, with a methodical approach to work and the ability to manage competing priorities and meet deadlines.

Strong written and verbal communication skills, a professional and discreet approach to handling confidential information, and a positive attitude towards learning new skills and processes.

This part-time role requires working 5 hours per day (with salary paid pro-rata).