Patient Records Data Quality & Scanning Officer

NHS; Bodelwyddan; Remote; GBP 27,000 - 28,000; Full time

Job summary

An Exciting opportunity has arisen for a Patient Records Data Quality & Scanning Officer to Support the Patient Records service to organise the day-to-day operations of the DHR and/or paper so that they provide a high quality, efficient and effective service that supports patient care, investigation and merging duplicate registration, prepare paper records for scanning.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Qualifications

• Ability to use own initiative, organise workloads and delegate duties.
• Knowledge of principles of confidentiality.
• Evidence of continual professional development.
• Knowledge of NHS Records Management legislation.

Responsibilities

• Organise day-to-day operations of the DHR and paper records for scanning.
• Ensure IG compliance and Patient Records Management procedures to meet objectives.
• Work flexible hours to support staff outside core hours as needed.

Skills

Ability to use own initiative

Confidentiality

Continual professional development

NHS Records Management legislation

Microsoft Office

Tools

Microsoft Office

Job description

Patient Records Data Quality & Scanning Officer

Band 3

Main area Administrative and Clerical Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 9am till 5pm) Job ref 050-AC287-1126

Employer Betsi Cadwaladr University Health Board Employer type NHS Site Glan Clwyd Hospital Town Bodelwyddan Salary £26,813 - £27,890 per annum Salary period Yearly Closing 09/11/2026 23:59

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

The organisation is currently undertaking a comprehensive operating model review and change programme to ensure we are best positioned for the future, creating exciting opportunities to shape how we work and deliver for the people of North Wales.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job overview

An Exciting opportunity has arisen for a Patient Records Data Quality & Scanning Officer to Support the Patient Records service to organise the day-to-day operations of the DHR and/or paper so that they provide a high quality, efficient and effective service that supports patient care, investigation and merging duplicate registration, prepare paper records for scanning.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The post holder will be expected to work flexible hours on a planned basis, to ensure that support is provided for staff working out of core hours who require support with the DHR.

Ensure policies and procedures are followed in compliance with Information Governance (IG) and the Patient Records Management Procedure, meeting set objectives to provide a high quality, efficient and effective service. Following organisational core values and behaviours, departmental policies and objectives to provide a high quality, efficient and effective service adhering to minimum standards and KSF outlines.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Person specification

Qualifications and Knowledge

• Ability to use own initiative, organise workloads and delegate duties
• Knowledge of principles of confidentiality
• Evidence of continual professional development
• Knowledge of NHS Records Management legislation

Experience

• Experience of working with Microsoft packages
• Experience of leading and negotiating a team
• NHS experience

Other

• Self-motivated, hardworking and enthusiastic professional
• Ability to relate to staff of all disciplines and seniority, building creditibility with a range of professionals
• Discreet and confident
• Professional in all aspects of presentation and behaviour
• Flexibility to work the hours required by the post

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

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