Pastoral Admin Assistant

Wigan Council; Wigan; On-site; GBP 23,000 - 24,000; Full time

Job summary

Dean Trust Wigan is seeking a talented Pastoral Admin Assistant to join the team at Dean Trust Wigan. The role provides administrative and organisational support under the guidance of the Deputy Headteacher, focusing on pupil services, attendance, records and safeguarding obligations.

The post is permanent, 37 hours per week, term time plus 1 week (39 weeks per year), Grade 4, with salary range £22,630–£23,728 per annum. October 2026 start date.

Qualifications

• Experience in school administration or office support.
• Ability to maintain accurate pupil records and reports.
• Good communication with parents and carers.
• Proficient IT skills and data handling.

Responsibilities

• Support pupil services and maintain records accurately.
• Liaise with parents on behalf of the Headteacher and Deputy Headteacher.
• Maintain pupil files and record systems including Bromcom.
• Prepare weekly behaviour reports from Bromcom.
• Administer admissions, exclusions and SEND data reporting.
• Provide administration for medicines and health plans.
• Organise meetings, take notes, and support reception duties.
• Ensure safeguarding and data protection compliance.
• Undertake word-processing and IT tasks using relevant software.

Job description

Please note the employer for this position is not Wigan Council

Dean Trust Wigan

Green Hey

Orrell

Wigan

WN5 ODQ

Salary: Grade 4, £22,630 - £23,728 per annum. £13.70 - £14.36 per hour

37 hours per week, term time plus 1 week, working 39 weeks per year

Permanent

Required for October 2026

The Dean Trust is seeking to appoint a talented and enthusiastic Pastoral Admin Assistant to join our dedicated team at Dean Trust Wigan.

The main purpose of the job is to provide administrative and organisational services to the school under the direction and guidance of the Deputy Headteacher.

Key responsibilities:

• Support the Pupil Services area which includes the overseeing of the pupil toilets during lesson time and maintaining accurate records
• To liaise with parents and carers on behalf of the Headteacher and Deputy Headteacher
• To maintain pupil files and records including recording on Bromcom
• To prepare weekly behaviour reports from Bromcom
• Provide administration for Internal Exclusion, Respites and Managed moves
• To act as a school first aider
• To prepare Fair Access and Appeal data for panels
• To process In Year Admission paperwork and induction packs
• Provide administration for admissions, exclusions and reporting to the local authority regarding pupils
• To support the administration of prescribed pupil medicines, maintain the medical needs register, which includes the administration of health care plans and associated actions, including liaison with healthcare agencies, parents and carers
• Liaise with pupils, parents/carers, staff and external agencies, ensuring a professional ethos is presented to visitors, staff, pupils and agencies at all times
• Undertake word-processing and IT based tasks including operation of relevant equipment and advanced ICT packages
• Organise meetings, take notes, process forms, returns, etc., including those to outside agencies
• Ensuring the school administration is compliant with statutory guidance
• Support school reception as required

Individuals in this role may also undertake some or all of the following:

• Assist in the administration and organisation of arrangements for school events and visits
• Promote excellent attendance, monitor pupil attendance, run reports, preparing and submitting legal documentation and penalty notices
• Assist in the administration of writing, amending EHCP's, Health Care Plans, minuting annual reviews and maintaining SEND records
• Assist with producing marketing and promotion material for the school
• Support the Pastoral Team as required

All employees have the responsibility to:

• Ensure any documentation produced is to a high standard and is in line with the brand style
• Be aware and comply with policies and procedures relating to Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person
• Participate in training and other learning activities as required
• Participate in the Academy's Performance Management process
• Provide appropriate guidance and supervision and assist in the training and development of staff as appropriate
• To promote the area of responsibility within the Academy and beyond
• To represent the Academy at events as appropriate
• To support and promote the Academy ethos
• To undertake any other duties and responsibilities as required that are covered by the general scope of the post
• To undertake any other reasonable duties at the request of the Chief Executive & Academy Principal, Executive Headteacher and Headteacher

For more information about the role please contact us on 01942 511987 or email [e-mail]

Thank you again for your interest in working for The Dean Trust. We look forward to hearing from you.

We are an Equal Opportunities employer committed to ensuring inclusion, diversity and equality of opportunity. We welcome applications from a diverse range of candidates including those from underrepresented groups, and/or with protected characteristics.

The Dean Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to pre-employment safeguarding checks, including an enhanced Disclosure and Barring Check.

This position is subject to Enhanced Disclosure Procedures plus child barred list check

The employer is committed to safeguarding