Pastoral Administrator

E-ACT the Oldham Academy North; Failsworth; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

LGPS or TPS pension access

Life cover

31 days annual leave

Cycle to Work scheme

CPD opportunities

TLR progression for full role

Job summary

E-ACT The Oldham Academy North is seeking a proactive Pastoral Administrator to coordinate admissions, support pastoral and safeguarding work, and manage attendance and welfare records. You will play a key role in ensuring a welcoming, inclusive environment for all students.

The role requires strong admin experience, excellent organisational skills and the ability to build positive relationships with pupils, families and staff while maintaining confidentiality.

Qualifications

• Strong administrative experience and ability to maintain accurate records.
• Ability to support pastoral, inclusion and safeguarding processes.
• Proven organisational and communication skills in a busy school environment.

Responsibilities

• Lead and coordinate pupil admissions, in-year admissions, inductions and transitions.
• Support attendance monitoring, behaviour and safeguarding processes with confidential records.
• Administer Free School Meals applications and data checks.
• Produce reports and manage information systems for students, families and staff.
• Provide administrative support to pastoral and inclusion teams.

Skills

Organisational skills

Communication skills

Time-management

Confidentiality & professionalism

Relationship-building with pupils and

Education

GCSEs including English and Maths (min 5)

Tools

Microsoft Office (Word & Excel)

Records/databases management

Job description

Job Title: Pastoral Administrator

E-ACT The Oldham Academy North | Trust, Endurance, Autonomy, Mastery

E-ACT The Oldham Academy North is a dynamic and inclusive 11-16 secondary academy located in Oldham. Rooted in our core values of Trust, Endurance, Autonomy, and Mastery, we committed to fostering an environment where students thrive academically, personally, and socially.

We hold ourselves to high expectations, challenging our students to excel in all areas of their education. Beyond academic excellence, we inspire and empower them to become ambassadors for their community, instilling a sense of responsibility and pride in their role as contributors to the greater whole.

Join us on this journey of education, growth, and community engagement, where we value Trust, Endurance, Autonomy, and Mastery are at every step.

Want to make a difference to young people?

Are you ready to embark on a rewarding journey within an educational community that values diversity, encourages collaboration, and celebrates excellence?

Are you an organised, proactive and people-focused administrator looking to make a real difference in education? The Oldham Academy North is seeking an exceptional Pastoral Administrator to play a key role in supporting our pastoral, inclusion and student welfare services.

As the academy's lead administrator for admissions, you will coordinate the full admissions process, support attendance and behaviour systems, manage Free School Meals administration, and work closely with students, families and staff to ensure every young person receives the support they need to thrive. You will be responsible for maintaining accurate records, producing reports, supporting pastoral interventions and helping to create a welcoming and inclusive environment for all.

Key responsibilities:

• Lead and coordinate all pupil admissions processes, including in-year admissions, student leavers, enquiries, inductions and transition arrangements.
• Provide administrative support for pastoral, inclusion, behaviour and safeguarding processes, maintaining accurate and confidential records.
• Support attendance monitoring and intervention processes, including record keeping, reporting and communication with families and external agencies.
• Administer Free School Meals applications, eligibility checks and associated data, ensuring records are accurate and up to date.
• Produce reports, maintain management information systems and provide professional administrative support to students, families and academy staff

Pay range:

SCP16-20 - £28,437.98 - £30,375.64 - FTE: £31,525.00 - £33,675.00

37 hours per week 40 weeks per year

Qualifications and Skills:

• Minimum of 5 GCSEs (Grade 4/C or above), including English and Mathematics.
• Strong knowledge of Microsoft Office, particularly Word and Excel.
• Experience working in an administrative role, maintaining accurate records and databases.
• Excellent organisational, communication and time-management skills, with the ability to prioritise competing demands.
• Ability to build positive relationships with pupils, families and colleagues while maintaining confidentiality and professional standards

What are we about?

Join a trust that is going places!

At E-ACT, we believe every child deserves opportunity. Our ‘Opening Minds, Opening Doors’ strategy breaks down barriers and builds pathways to success; driven by purposeful leadership, collaboration, and innovation. We champion diversity, encourage a people-first culture, and ensure every voice is heard.

We are proud to lead system-wide change both locally and nationally, providing sector-wide support while transforming futures. Most recently, E-ACT was named Large Trust MAT of the Year 2026 at the MAT Excellence Awards. Our achievements are further recognised through winning MAT of the Year 2023 at the MAT Excellence Awards and National School Awards, as well as the TES Trust Leadership Award 2024.

E-ACT is recognised for shaping bold educational outcomes. Most recently, two of our Birmingham academies were selected by the Department for Education as RISE Regional Hubs, in recognition of their outstanding work on inclusion and behaviour. In addition, Greenfields Academy has been designated as a RISE Reception Network Lead School. This is a testament to the impact of our people-first culture and relentless drive for excellence.

With 37 academies and over 25,000 pupils, our dedicated staff make excellence possible. We prioritise wellbeing, tackle workload, and continuously raise the bar. We don’t just educate, we inspire ambition and empower every child to thrive.

Want to be a part of something extraordinary? Find out more at www.e-act.org.uk

Benefits:

Financial and Lifestyle

We offer a strong financial package including access to defined benefit pension schemes (LGPS or TPS), life cover at three times pensionable pay, and 31 days of annual leave for year-round employees. Staff can also benefit from the Cycle to Work scheme, promoting healthy and sustainable commuting.

Professional Growth and Development

We invest heavily in staff development through tailored INSET days and high-quality CPD opportunities. Teaching staff benefit from automatic TLR progression, a structured 9-point pay scale (M1 to UPS3), and full TLR payments for part-time colleagues fulfilling full responsibilities.

Culture and Wellbeing

Our people-first culture values every colleague. We support wellbeing through the Wisdom app and a free Employee Assistance Programme offering counselling and financial advice. Collaboration is at the heart of our Trust, encouraging shared learning and collective success.

Please look at our 'Work for Us' page and Recruitment Pack for more information.

E-ACT is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references.

E-ACT is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community