Pastoral Admin Assistant

Dean Trust Wigan; Wigan; On-site; GBP 24,000 - 32,000; Full time

Job summary

The Dean Trust Wigan is seeking to appoint a talented and enthusiastic Pastoral Admin Assistant to join our dedicated team at Dean Trust Wigan.

The main purpose of the job is to provide administrative and organisational services to the school under the direction and guidance of the Deputy Headteacher.

We welcome applications from suitable candidates who can manage pupil records, communicate with families and support safeguarding processes in a busy school setting.

Responsibilities

• Support the Pupil Services area and maintain pupil records.
• Liaise with parents and carers on behalf of Headteacher and Deputy Headteacher.
• Maintain pupil files and records, including Bromcom entries.
• Prepare weekly behaviour reports from Bromcom.
• Provide administration for Internal Exclusion, Respites and Managed moves.
• Act as a school first aider.
• Prepare data for Fair Access and Appeals panels.
• Process In Year Admission paperwork and induction packs.
• Support admissions, exclusions and reporting to the local authority.
• Assist with administration of prescribed pupil medicines and health care plans.
• Liaise with pupils, parents/carers, staff and external agencies.
• Undertake word-processing and IT tasks.
• Organise meetings, take notes, process forms.
• Ensure school administration complies with statutory guidance.
• Support school reception as required.

Skills

Administration

Records management

Liaising with parents

Pupil services support

Tools

Bromcom

MS Word

Job description

The Dean Trust is seeking to appoint a talented and enthusiastic Pastoral Admin Assistant to join our dedicated team at Dean Trust Wigan.

The main purpose of the job is to provide administrative and organisational services to the school under the direction and guidance of the Deputy Headteacher.

Key responsibilities:

1. Support the Pupil Services area which includes the overseeing of the pupil toilets during lesson time and maintaining accurate records
2. To liaise with parents and carers on behalf of the Headteacher and Deputy Headteacher
3. To maintain pupil files and records including recording on Bromcom
4. To prepare weekly behaviour reports from Bromcom
5. Provide administration for Internal Exclusion, Respites and Managed moves
6. To act as a school first aider
7. To prepare Fair Access and Appeal data for panels
8. To process In Year Admission paperwork and induction packs
9. Provide administration for admissions, exclusions and reporting to the local authority regarding pupils
10. To support the administration of prescribed pupil medicines, maintain the medical needs register, which includes the administration of health care plans and associated actions, including liaison with healthcare agencies, parents and carers
11. Liaise with pupils, parents/carers, staff and external agencies, ensuring a professional ethos is presented to visitors, staff, pupils and agencies at all times
12. Undertake word-processing and IT based tasks including operation of relevant equipment and advanced ICT packages
13. Organise meetings, take notes, process forms, returns, etc., including those to outside agencies
14. Ensuring the school administration is compliant with statutory guidance
15. Support school reception as required

Individuals in this role may also undertake some or all of the following:

1. Assist in the administration and organisation of arrangements for school events and visits
2. Promote excellent attendance, monitor pupil attendance, run reports, preparing and submitting legal documentation and penalty notices
3. Assist in the administration of writing, amending EHCP’s, Health Care Plans, minuting annual reviews and maintaining SEND records
4. Assist with producing marketing and promotion material for the school
5. Support the Pastoral Team as required

Thank you again for your interest in working for The Dean Trust.We look forward to hearing from you.

We are an Equal Opportunities employer committed to ensuring inclusion, diversity and equality of opportunity. We welcome applications from a diverse range of candidates including those from underrepresented groups, and/or with protected characteristics.

The Dean Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.All post holders are subject to pre-employment safeguarding checks, including an enhanced Disclosure and Barring Check.