Part-Time School Receptionist – Welcoming, Flexible Hours

TKAT; Selsey; On-site; GBP 24,000 - 29,000; Part time

Benefits offered by this job

Generous Pension

Wellbeing Support

Family Leave

CPD Opportunities

Job summary

The Academy Selsey is seeking a Part-Time Receptionist to join our Office Team. You will present a warm, welcoming face to students, staff and visitors, handle general administration and provide excellent customer service.

The role requires safeguarding awareness and the ability to manage queries, calls and messaging while maintaining accurate records and complying with data protection and health and safety policies. This is a fixed-term post until 23 July 2027.

Qualifications

• Strong organisational and time-management skills.
• Proficient in using office software (e.g., Microsoft Office Suite, school management systems).
• Experience in office administration, preferably in a busy environment with multiple responsibilities.
• Experience interacting with the public, including handling inquiries and managing communication via phone, email and in person.
• Experience using office software (e.g. Microsoft Office or Google Suite) and familiarity with management information systems (e.g. Arbor or equivalent).
• Experience maintaining accurate records, including sensitive information, while adhering to data protection laws (e.g. GDPR).
• A caring nature, particularly when dealing with students in need of medical or welfare support.
• Approachable and capable of building positive relationships with students, staff, and parents.
• Collaborates effectively with colleagues while also being able to work independently.
• Meticulous in handling records and compliance-related tasks to avoid errors.

Responsibilities

• Welcome visitors to the school in an efficient and polite manner, ensuring they have signed into the visitor system and notify staff of their arrival.
• Answer queries as appropriate or forward them to the correct department.
• Answer incoming calls and forward as appropriate or take detailed messages to forward to relevant person.
• Contact parents/carers by phone as requested.
• Promote and safeguard the welfare of students, feeding back concerns to appropriate colleagues.
• Undertake training to support the function of the post and for personal development.
• Undertake safeguarding training and act with vigilance to ensure student safety.
• Ensure full compliance with Health and Safety, Data Protection Act and other relevant legislation.

Skills

Organisational skills

Time management

Office software

Microsoft Office

Customer service

Communication

Data protection

Safeguarding awareness

Tools

Arbor

Google Workspace

Microsoft Office

Job description

The Academy Selsey is seeking a Part-Time Receptionist to join our Office Team. You will present a warm, welcoming face to students, staff and visitors, handle general administration and provide excellent customer service.

The role requires safeguarding awareness and the ability to manage queries, calls and messaging while maintaining accurate records and complying with data protection and health and safety policies. This is a fixed-term post until 23 July 2027.