Part-Time School Receptionist & Admin – Welcoming & Efficient

Adtalent Recruitment; Waterlooville; On-site; GBP 18,000 - 24,000; Part time

Job summary

Kennington School in Kennington is seeking a Part-Time School Receptionist / Administrator to join a friendly, supportive team. The role handles front-of-house duties and general school administration, 25 hours per week, 8.00am-1.00pm, 52 weeks per year.

You will manage calls, visitor sign-in, calendars, pupil records and HR-related admin, while maintaining confidentiality and calm efficiency throughout the school day.

Qualifications

• Strong general administration and organisational skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office, including Outlook.
• The ability to prioritise tasks and manage interruptions effectively.
• A professional, confident and well-presented manner.
• Clear and concise communication skills.
• A warm, cheerful and helpful approach.
• The ability to remain calm under pressure and think quickly.
• High standards of accuracy, confidentiality and attention to detail.

Responsibilities

• Answering incoming telephone calls, transfer calls and taking accurate messages.
• Welcoming visitors and managing the visitor signing-in system.
• Monitoring the school gate entry system and CCTV.
• Responding to enquiries from parents, local authorities and other stakeholders.
• Managing shared email inboxes and forwarding or actioning messages.
• Maintaining school calendars, room bookings and visitor records.
• Recording pupil absences, late arrivals and early departures.
• Maintaining accurate pupil, staff, transport and contact lists.
• Receiving deliveries and arranging their distribution.
• Supporting school transport arrangements and liaising with parents and providers.
• Preparing letters, emails, weekly communications and permission forms.
• Uploading correspondence and documentation to iSAMS.
• Processing approved invoices and reconciling monthly credit card statements.
• Ordering uniforms, stationery and general school supplies.
• Maintaining training records and providing administrative support to HR.
• Assisting with fire evacuation procedures and safeguarding administration.
• Providing cover for the other School Receptionist during holidays or absence.

Skills

General administration

Written & verbal communication

Microsoft Office

Prioritisation

Calm under pressure

Tools

Microsoft Outlook

Job description

Kennington School in Kennington is seeking a Part-Time School Receptionist / Administrator to join a friendly, supportive team. The role handles front-of-house duties and general school administration, 25 hours per week, 8.00am-1.00pm, 52 weeks per year.

You will manage calls, visitor sign-in, calendars, pupil records and HR-related admin, while maintaining confidentiality and calm efficiency throughout the school day.