Part Time Receptionist/Administrative Assistant

Beyond Talent Solutions Ltd; South Yorkshire; On-site; GBP 12,000 - 19,000; Part time

Job summary

Beyond Talent Solutions is supporting a Rotherham-based organisation with a Part Time Receptionist / Administrator role on a fixed-term contract until the end of the year. The position offers a warm, welcoming front of house and vital admin support to keep daily operations running smoothly.

The role involves multitasking across reception duties, diary management, booking meetings, basic tech support, and cross-team admin tasks for a busy office environment.

Qualifications

• Previous administrative or reception experience is essential.
• Excellent communication and professional telephone manner.
• Strong organisational skills and ability to multitask.
• Attention to detail and discretion with confidential information.
• Proactive, team-focused but able to work independently.

Responsibilities

• Manage reception to create a professional, welcoming environment.
• Handle incoming calls, emails, and post.
• Meet and greet visitors; manage sign-in and building access.
• Support meeting room bookings and basic tech setup.
• Maintain diaries and coordinate room usage via Outlook.
• Order office supplies and monitor stock.
• Provide general administrative support across teams.
• Assist with document preparation, scanning and filing.
• Support internal systems and data entry.
• Assist with event organisation and meeting coordination.
• Provide cover for administrative colleagues when needed.

Skills

Administrative experience

Communication skills

Multitasking

Attention to detail

Confidentiality

Tools

Microsoft Office

Job description

Beyond Talent Solutions are delighted to be supporting a Rotherham-based organisation with the appointment of a Part Time Receptionist / Administrator on a fixed term contract basis until the end of the year. This is a fantastic opportunity for someone who enjoys being at the heart of a busy office environment, providing a warm welcome to visitors whilst keeping day-to-day operations running smoothly behind the scenes.

The Role

You’ll play a key part in the administrative team, supporting with both front-of-house reception duties and wider admin support across the business.

This is a varied position, ideal for someone who enjoys multitasking and being the go-to person for getting things done.

Key Responsibilities

• Managing reception, ensuring a professional and welcoming environment
• Handling incoming calls, emails, and post
• Meeting and greeting visitors, managing sign-in and building access
• Supporting meeting room bookings and set-up (including basic tech support)
• Maintaining diaries and coordinating room usage via Outlook
• Ordering office supplies and managing stock levels
• Providing general administrative support across teams
• Assisting with document preparation, scanning, and filing
• Supporting internal systems and data entry
• Helping with event organisation and meeting coordination
• Providing cover for administrative colleagues where needed

What We’re Looking For

• Previous experience in an administrative or reception role
• Confident using Microsoft Office (Outlook, Word, Excel)
• Strong organisational skills and great attention to detail
• Excellent communication skills and a professional telephone manner
• Ability to manage multiple tasks and prioritise effectively
• A proactive, team-focused approach with the confidence to work independently
• Someone who understands the importance of confidentiality

The Opportunity

• September start
• Part-time hours offering work-life balance (Wednesday-Friday, 9am - 4pm)
• Fantastic benefits
• A varied and people-focused role within a supportive team
• Ideal for someone looking for short-term work over the summer period