Part Time PA & Executive Coordinator

Katie Bard; Tyseley; On-site; GBP 21,000 - 35,000; Part time

Job summary

Katie Bard is recruiting a Part-Time Personal Assistant for a maternity cover in Birmingham city centre. You will support senior leaders with diaries, travel, and board-related tasks three days a week, ensuring smooth operations in a fast-paced environment.

The role emphasizes confidentiality, strong organisation, and the ability to prioritise effectively while maintaining a professional approach with internal and external stakeholders.

Qualifications

• Experience as PA/EA supporting senior leaders.
• Excellent organisational and time-management skills.
• Ability to handle confidential information.
• Proactive communication and initiative.

Responsibilities

• Manage diaries, appointments and travel for senior leaders.
• Anticipate diary conflicts and resolve them.
• Coordinate board, remuneration, strategic and operational meetings.
• Prepare agendas, papers and minutes.
• Handle expenses and prepare documents and correspondence.
• Liaise with internal and external stakeholders.
• Provide wider administrative support as required.

Skills

Diary management

Travel coordination

Meeting coordination

Stakeholder management

Organizational skills

Tools

Microsoft Office

Job description

Part-Time Personal Assistant to Senior Leadership

Three days per week | Fixed-term maternity cover | Birmingham city centre | £35,000 pro rata

Our client is established creative firm is seeking an organised and proactive Personal Assistant to support its senior leadership team on a maternity cover contract.

Based in beautiful Birmingham city-centre offices, this is a varied and visible role within a fast-paced environment. You will manage the needs of several senior stakeholders, balance competing priorities and adapt quickly as business requirements change.

This busy and hugely varied role will entail a variety of responsibilities:

• Managing diaries, appointments and travel arrangements for senior leaders
• Anticipating diary conflicts and resolving them proactively
• Coordinating board, remuneration, strategic and operational meetings
• Preparing and circulating agendas, board papers and supporting documents
• Taking accurate minutes, recording actions and following up with those responsible
• Supporting the preparation of board papers and investor presentations
• Processing expenses and preparing business documents and correspondence
• Acting as a professional point of contact for internal and external stakeholders
• Drafting communications on behalf of senior leaders
• Coordinating leadership away days, training sessions, annual appraisals and company events
• Liaising with venues, suppliers, clients and external stakeholders
• Supporting projects, monitoring deadlines and tracking agreed actions
• Providing wider administrative and operational support when required

Applicants must have previous experience in a PA, Executive Assistant or senior administrative position. You will have supported and managed multiple senior stakeholders and have excellent organisation and time-management skills.

The ability to manage competing priorities is key to this role as is the ability to work independently, exercise sound judgement and maintain confidentiality.

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