Part Time PA & Executive Coordinator

Confidential; Birmingham; On-site; GBP 21,000 - 35,000; Part time

Job summary

Confidential in Birmingham city centre is seeking an organised and proactive Personal Assistant to support its senior leadership team on a three-day-per-week maternity cover contract.

You will manage diaries, travel, meetings, minutes, board papers and communications, coordinating stakeholders and events while maintaining confidentiality and prioritising a fast-paced workload.

Qualifications

• Experience as a PA/EA or senior admin.
• Proven ability to manage multiple senior stakeholders.
• Excellent organisation and time-management skills.

Responsibilities

• Managing diaries, appointments and travel for senior leaders.
• Anticipating diary conflicts and resolving them proactively.
• Coordinating board, remuneration, strategic and operational meetings.
• Preparing and circulating agendas, board papers and supporting documents.
• Taking minutes, recording actions and following up.
• Supporting board papers and investor presentations.
• Processing expenses and preparing business documents.
• Acting as a professional point of contact for stakeholders.
• Drafting communications on behalf of senior leaders.
• Coordinating leadership away days, training sessions and events.
• Liaising with venues, suppliers, clients and external stakeholders.
• Supporting projects and tracking deadlines.
• Providing wider administrative and operational support.

Skills

Diary management

Stakeholder liaison

Meetings coordination

Minute taking

Travel arrangements

Communications drafting

Job description

Part-Time Personal Assistant to Senior Leadership

Three days per week Fixed-term maternity cover Birmingham city centre 35,000 pro rata

Our client is established creative firm is seeking an organised and proactive Personal Assistant to support its senior leadership team on a maternity cover contract.

Based in beautiful Birmingham city-centre offices, this is a varied and visible role within a fast-paced environment. You will manage the needs of several senior stakeholders, balance competing priorities and adapt quickly as business requirements change.

This busy and hugely varied role will entail a variety of responsibilities:

• Managing diaries, appointments and travel arrangements for senior leaders
• Anticipating diary conflicts and resolving them proactively
• Coordinating board, remuneration, strategic and operational meetings
• Preparing and circulating agendas, board papers and supporting documents
• Taking accurate minutes, recording actions and following up with those responsible
• Supporting the preparation of board papers and investor presentations
• Processing expenses and preparing business documents and correspondence
• Acting as a professional point of contact for internal and external stakeholders
• Drafting communications on behalf of senior leaders
• Coordinating leadership away days, training sessions, annual appraisals and company events
• Liaising with venues, suppliers, clients and external stakeholders
• Supporting projects, monitoring deadlines and tracking agreed actions
• Providing wider administrative and operational support when required

Applicants must have previous experience in a PA, Executive Assistant or senior administrative position. You will have supported and managed multiple senior stakeholders and have excellent organisation and time-management skills.

The ability to manage competing priorities is key to this role as is the ability to work independently, exercise sound judgement and maintain confidentiality.