Part-Time Office Manager — Bookkeeping & Admin

Northern Territory Developments Ltd; Old Baldragon; On-site; GBP 30,000 - 32,000; Part time

Job summary

Northern Territory Developments Ltd is seeking an organised Office Manager to run day-to-day administration for 2/3 days per week. Based in Scotland, you will support the Director and Project Lead with bookkeeping, administration, HR information and compliance tasks, using QuickBooks, Tradify and Microsoft 365.

You will be proactive, accurate and able to manage deadlines, payroll preparation, CIS/VAT reporting, project records and health & safety documentation, while maintaining confidential

Qualifications

• Experience in office management or business administration.
• Strong bookkeeping and invoicing capabilities with attention to detail.
• Familiarity with QuickBooks, Tradify and SharePoint experience a plus.
• Knowledge of CIS, VAT, payroll and HR administration is advantageous.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks and Tradify, including invoices and reconciliation.
• Prepare information for CIS, VAT, payroll and routine financial reporting.
• Maintain project files, drawings, specifications, quotations and handover docs.
• Monitor records and expenditure; provide management information to the Director.
• Maintain Tradify and SharePoint records, including site photos and key docs.
• Administer health & safety and compliance records, RAMS, COSHH, insurance and renewals.
• Maintain employee records: holidays, sickness, timesheets, onboarding, reviews.
• Support recruitment and apprenticeship administration.
• Manage calendars and reminders for renewals, inspections and deadlines.
• Document and improve recurring office procedures and checklists.
• Provide general administrative support to the Director and team.

Skills

Bookkeeping

MS Office

Organisational skills

Admin

HR support

Payroll support

Attention to detail

Tools

QuickBooks

Tradify

SharePoint

CIS/compliance tracking

Job description

Northern Territory Developments Ltd is seeking an organised Office Manager to run day-to-day administration for 2/3 days per week. Based in Scotland, you will support the Director and Project Lead with bookkeeping, administration, HR information and compliance tasks, using QuickBooks, Tradify and Microsoft 365.

You will be proactive, accurate and able to manage deadlines, payroll preparation, CIS/VAT reporting, project records and health & safety documentation, while maintaining confidential