Construction Office Manager - Bookkeeping & Compliance

Northern Territory Developments Ltd; Scotland; On-site; GBP 30,000 - 32,000; Part time

Job summary

Northern Territory Developments Ltd is seeking an organised Office Manager for 2/3 days per week to handle administration and business support. You will work with the Director and Project Lead to ensure accurate financial administration, project records, HR data and compliance systems.

The role requires experience in bookkeeping, invoicing, and MS Office, with the ability to learn new systems and improve processes. Construction or trades exposure would be advantageous but not essential.

Qualifications

• Experience in office management or business administration.
• Strong bookkeeping and invoicing skills with attention to accuracy.
• Proficiency in Microsoft Office and ability to learn new systems quickly.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks and Tradify, including invoices, receipts, reconciliations and credit control.
• Prepare information for CIS, VAT, payroll and regular financial reporting.
• Maintain project files, drawings, specifications, quotations, variations, approvals and handover docs.
• Monitor project records and expenditure; provide regular management information to the Director.
• Maintain Tradify and SharePoint/Microsoft 365 records and site documentation.
• Administer health & safety records and compliance including RAMS, COSHH, CSCS, insurance and fleet renewals.
• Maintain confidential HR records and support recruitment and apprenticeship administration.
• Schedule renewals, inspections and compliance deadlines and improve office procedures.

Skills

Bookkeeping

Invoicing

Microsoft Office

Organisational skills

Tools

QuickBooks

Tradify

SharePoint

Microsoft 365

Job description

Northern Territory Developments Ltd is seeking an organised Office Manager for 2/3 days per week to handle administration and business support. You will work with the Director and Project Lead to ensure accurate financial administration, project records, HR data and compliance systems.

The role requires experience in bookkeeping, invoicing, and MS Office, with the ability to learn new systems and improve processes. Construction or trades exposure would be advantageous but not essential.