Office Manager

Orange Recruitment; Dundee; On-site; GBP 30,000 - 32,000; Part time

Job summary

Northern Territory Developments Ltd is seeking an organised Office Manager to oversee day-to-day administration and business support functions. You will work with the Director and Project Lead to keep financial administration, project records and HR information accurate and up to date.

The role involves managing invoicing, supplier payments, payroll preparation, and maintaining site records while supporting health & safety and compliance processes.

Qualifications

• Experience in office management or business administration.

Responsibilities

• Manage day-to-day bookkeeping and administration using QuickBooks and Tradify.

Skills

Bookkeeping

QuickBooks

Tradify

SharePoint/Microsoft 365

MS Office

HR administration

Payroll

Record keeping

Tools

QuickBooks

Tradify

SharePoint

Microsoft 365

Job description

Office Manager – 2/3 days per week. £30-32k FTE DOE

Northern Territory Developments Ltd

We are looking for an organised and proactive Office Manager to oversee the day-to-day administration and business support functions of Northern Territory Developments Ltd.

Working closely with the Director and Project Lead, you will help ensure our financial administration, project records, HR information and compliance systems remain accurate, organised and up to date.

Key Responsibilities

• Manage day-to-day bookkeeping administration using QuickBooks and Tradify, including supplier invoices, receipts, reconciliations, customer invoicing and credit control.
• Prepare information for CIS, VAT, payroll and regular financial reporting.
• Maintain accurate project files, drawings, specifications, quotations, variations, approvals, certificates and handover documentation.
• Monitor project records and expenditure and support the Director with regular management information.
• Maintain Tradify and SharePoint/Microsoft 365 records, including site photographs and key construction documentation.
• Administer company health & safety and compliance records, including RAMS, COSHH, training, CSCS records, insurance, fleet and equipment renewals.
• Maintain employee records including holidays, sickness, timesheets, training, onboarding, reviews and other confidential HR documentation.
• Support recruitment and apprenticeship administration.
• Maintain calendars and reminders for important renewals, inspections and compliance deadlines.
• Document and improve recurring office procedures, checklists and administrative processes.
• Provide general administrative support to the Director and wider team as required.

About You

You will ideally have experience in office management, business administration, bookkeeping or a similar multi-functional role.

You should be highly organised, accurate and comfortable taking ownership of recurring tasks and deadlines. Good bookkeeping, invoicing and Microsoft Office skills are important, alongside the ability to learn new systems and improve administrative processes.

Experience within construction or trades, or knowledge of QuickBooks, Tradify, SharePoint, CIS, payroll, HR or health & safety administration, would be advantageous but is not essential.

This role involves access to confidential financial, commercial, project and employee information, so a high level of discretion and professionalism is essential.