Part time Office Manager

JT Recruit Ltd; Loughborough; On-site; GBP 20,000 - 35,000; Part time

Job summary

A worldwide firm with a small office in Loughborough is seeking a part-time Office Manager. The role involves overseeing administrative tasks, maintaining financial records, and facilitating communication with HQ in Germany. Ideal candidates will possess strong organizational skills and familiarity with IT and ERP systems.

Qualifications

• Strong organizational, communication, and IT skills.
• Familiarity with ERP systems and knowledge of SAGE is advantageous.
• Self-motivated with a hands-on mentality.

Responsibilities

• Leading the administrative setup of the office.
• Processing and maintaining records, including Sales and Purchase Ledgers.
• Managing inbound calls and correspondence.

Skills

Organizational skills

Communication skills

IT skills

Tools

Microsoft Office

ERP systems

SAGE

Job description

My client is part of a worldwide firm, with a small site based in Loughborough

They are currently looking to recruit an Office Manager to join them, on a parttime, permanentbasis

Hours: between 09.00 - 17.00, to suit the candidate

Main Duties

• Leading the administrative setup of the office
• Process and reconcile bank statements and investigate discrepancies as required
• Accurately processing and maintaining all necessary records, including Sales Ledger and Purchase Ledger invoices
• Proceed dunning process if necessary
• Preparing monthly figures to HQ in Germany
• Managing inbound calls and correspondence
• Organising documentation, office functions, and staff records
• Assist in implementing office and warehouse procedures and policies
• Reporting directly to the UK Country Manager and the HQ
• Support and communication to external accounting and HR advisor

Requirements

• Strong organisational, communication, and IT skills (especially with Microsoft Office)
• Familiarity with ERP systems, knowledge of SAGE is an advantage
• Hands-on mentality and Self-motivated with the ability to work on own initiative
• Excellent telephone manner with excellent communication skills
• Ability to prioritise to work as part of a small team