Grow Your Own Graduate Programme Principal's Office Administrator

Birmingham City University; Birmingham; On-site; GBP 28,000 - 32,000; Full time

Job summary

Join Birmingham City University's Royal Birmingham Conservatoire as a Principal’s Office Administrator. This role involves providing essential administrative support to the Principal’s Office, managing records, and assisting in various organizational tasks. Ideal for graduates looking to build a career in a creative and educational environment, this permanent position offers opportunities for progression within a dynamic team dedicated to excellence in the arts.

Qualifications

• Proven administrative, IT, and customer service experience.
• Ability to work independently and propose effective solutions.
• Experience in budget monitoring and purchasing is desirable.

Responsibilities

• Provide proactive administrative support on a day-to-day basis.
• Maintain records of Visiting Lecturers and process timesheets.
• Support general administrative tasks such as raising purchase orders and arranging travel.

Skills

Organisational skills

Attention to detail

Customer service

IT skills

Communication skills

Education

Degree level education or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Description

Job Title: Grow Your Own Principal’s Office Administrator

Salary: £28,995 per annum (with progression to £31,225)

Grade: C

Type: Permanent, Full-time

Interview Date : 10 July 2025

Location: Royal Birmingham Conservatoire (RBC), Birmingham City University

Eligibility

This vacancy is open to 2024 graduates from the academic years 2023/24 and 2024/25. To be eligible, you must have completed—or be due to complete—your course between 1 August 2023 and 31 July 2025 and must no longer be studying.

As you are applying for a role as part of the Grow Your Own Graduate Programme, you will need to contact a member of the Careers+ team to receive support with the application process to ensure the best chance of success. You will also receive communications around future Grow Your Own opportunities and support sessions. Alternatively, please email [e-mail] for more information and to arrange a consultation.

About The Role

Royal Birmingham Conservatoire (RBC) is seeking to appoint a dedicated and detail-oriented Principal’s Office Administrator to join our team on a permanent basis.

You will play a crucial role in supporting the Principal’s Office with a wide range of administrative duties, working closely with the Principal, Vice Principals, and colleagues across RBC, Birmingham City University, and external organisations.

This is an excellent opportunity for a motivated and proactive individual looking to build a career in administration within a vibrant, creative, and highly respected educational institution.

Key Responsibilities

• Provide proactive administrative support on a day-to-day basis
• Maintain accurate records of Visiting Lecturers, including processing timesheets, creating payroll imports, tracking hours and expenses, and managing recruitment processes
• Monitor budgets across Music (including Junior Conservatoire) and Acting departments
• Support general administrative tasks such as raising purchase orders, arranging travel, and servicing meetings
• Respond professionally to queries from staff, students, and visitors
• Assist other team members and provide cover when required
  
  

Essential Requirements

• Educated to degree level or possess equivalent experience
• Proven administrative, IT, and customer service experience in a complex environment
• Ability to work independently, use initiative, and propose effective solutions
• Highly organised with excellent attention to detail
• Excellent IT skills, including Microsoft Word, Excel, Access, and PowerPoint
• Professional, confident, and courteous communication skills, suitable for working with senior staff, external partners, and students
  
  

Desirable Skills

• Experience with budget monitoring, purchasing, and international travel arrangements
• Previous experience in an educational or creative environment, particularly within Music or the Performing Arts
  
  

About Royal Birmingham Conservatoire

Part of Birmingham City University, RBC is one of the UK’s leading conservatoires, offering world-class training for musicians, actors, and theatre professionals. Our Music division moved into a £57 million purpose-built facility on the City Centre Campus in 2017, with our Acting division located nearby.

RBC provides a dynamic and inclusive learning environment for around 1,300 students from around the globe, supported by a diverse team of internationally recognised teaching staff. We offer a full range of junior, foundation, undergraduate, and postgraduate programmes, underpinned by a commitment to excellence, creativity, and innovation.

Birmingham City University is deeply committed to equality, diversity, and inclusivity at all levels in the organisation, and to addressing underrepresentation in our workforce to ensure we are truly representative of the community we serve. We welcome applications from applicants from all backgrounds and communities for this role, and particularly welcome applications from Black, Asian, and Minority Ethnic applicants.

The University is proudly Disability Confident. This means amongst other things that we commit to offering a guaranteed interview to disabled applicants who fully meet the essential criteria for each role.

How To Apply

To view the full Job Description and apply, please click the link below:

Job Description - Administrator

The appointed candidate will normally be employed through our subsidiary company BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to enter the LGPS scheme will be able to do so and will be employed by Birmingham City University directly.