Part-Time Global Office & Facilities Coordinator

dotdigital; Greater London, Manchester, Southampton; On-site; GBP 26,000 - 34,000; Part time

Benefits offered by this job

Commission & bonus opportunities

Annual leave increases with service

Wellbeing days

Christmas office shutdown

Parental leave & family support

Employee recognition & rewards

Referral bonuses

Job summary

dotdigital is seeking a part-time Office and Facilities Coordinator to manage our London office and oversee facilities for multiple sites globally. You will work closely with Legal, Finance and IT, ensuring safety, maintenance and supplier relationships are well managed.

You will support hybrid working, co-ordinate audits, and contribute to environmental sustainability initiatives within a dynamic tech marketing platform company.

Qualifications

• Experience managing day-to-day office operations across multiple locations.
• Experience coordinating facilities and services across geographically dispersed sites.
• Strong knowledge of workplace compliance, Health & Safety laws, risk management, and audits.
• Experience managing external service providers, contracts, and facilities budgets.
• Hands-on experience with office readiness, visitors, deliveries, and events.
• Interest in environmental sustainability and ISO14001 standards.
• Ability to lead workplace improvement projects and office moves.
• Proven collaboration with People, Legal, Finance, and IT teams.
• Excellent organization, prioritisation and communication skills.

Responsibilities

• Manage day-to-day office operations across London and other offices.
• Oversee facilities maintenance, health and safety, and audits.
• Coordinate suppliers, contracts, and facilities budgets with stakeholders.
• Support hybrid/work models and employee experience across global offices.
• Assist with events, visitor management and office moves as needed.

Skills

Office management

Facilities management

Multi-site support

Health & safety

Vendor management

Budget coordination

Event coordination

Sustainability focus

Project management

Stakeholder management

Communication

Job description

dotdigital is seeking a part-time Office and Facilities Coordinator to manage our London office and oversee facilities for multiple sites globally. You will work closely with Legal, Finance and IT, ensuring safety, maintenance and supplier relationships are well managed.

You will support hybrid working, co-ordinate audits, and contribute to environmental sustainability initiatives within a dynamic tech marketing platform company.