Global Operations Coordinator - Equity & Hybrid London

United States Digital Space LLC; Greater London; Hybrid; GBP 55,000 - 60,000; Full time

Benefits offered by this job

Equity

Job summary

United States Digital Space LLC is expanding its London/Europe operations and seeks an Operations Coordinator to streamline administration, finance and invoicing, HR, onboarding, and tender/document support. This hybrid London-based role connects executive calendars with finance wheels and compliant admin processes.

You will manage invoices, travel, contracts, and onboarding while liaising with HQ finance and regional leadership. Experience in fast-growth scale-ups and Xero is valued.

Qualifications

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role in a fast-growing scale-up.
• Comfortable working across finance, HR, and admin tasks with strong attention to detail.
• Experience with invoicing/billing processes and basic bookkeeping (Xero preferred).
• Familiarity with UK/EU employment and HR requirements, or willingness to quickly get up to speed.
• Strong written communication skills—able to produce polished documents, proposals, and submissions.
• Highly organised, proactive, and able to juggle competing priorities.
• Discreet and trustworthy when handling sensitive information.

Responsibilities

• Act as a trusted right hand to regional leadership and team, anticipating needs and proactively solving problems.
• Manage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and general executive support.
• Support financial administration - expense processing, invoice tracking, and liaising with finance at HQ.
• Own the customer invoicing process for the region: raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries.
• Organise team travel, offsites, and team activities, ensuring cost-effective and smooth logistics.
• Manage local HR requirements for the London/Europe team, including contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries.
• Coordinate basic onboarding for new hires: equipment, access, welcome logistics, and initial paperwork.
• Support the commercial team with tender or proposal submissions, and support marketing with collateral, event registrations, and vendor/supplier registrations.

Skills

Executive Assistant experience

Attention to detail

Invoicing/billing

Xero experience

UK/EU HR knowledge

Strong written communication

Highly organised

Discreet handling

Tools

Xero

Job description

United States Digital Space LLC is expanding its London/Europe operations and seeks an Operations Coordinator to streamline administration, finance and invoicing, HR, onboarding, and tender/document support. This hybrid London-based role connects executive calendars with finance wheels and compliant admin processes.

You will manage invoices, travel, contracts, and onboarding while liaising with HQ finance and regional leadership. Experience in fast-growth scale-ups and Xero is valued.