Part-Time Front Desk & Office Support Specialist

Confidential; England; On-site; GBP 12,000 - 18,000; Part time

Job summary

Confidential is seeking a friendly, professional Part-time Receptionist to be the first point of contact for visitors and callers, supporting front-of-house and admin tasks.

The role covers interdepartmental coordination, diary management, travel arrangements, facilities support and ensuring a well-organised, welcoming office.

The ideal candidate will have experience in reception or admin, superb communication, and the ability to multitask in a busy environment.

Qualifications

• Previous experience in a Receptionist/Front of House or Office Administration role.
• Strong customer service and communication skills.
• Excellent attention to detail and organisational ability.
• Proficient in Microsoft Office applications.
• Experience managing diaries, travel arrangements and general office administration.
• Confident liaising with external suppliers and service providers.
• Able to manage multiple priorities in a fast-paced environment.
• A proactive and flexible approach to work.

Responsibilities

• Handle incoming calls, emails and enquiries promptly, directing them to the appropriate person and acting as a gatekeeper where required.
• Deliver a high standard of customer service through the centralised reception function.
• Coordinate diaries, meeting rooms and business priorities, resolving scheduling conflicts as needed.
• Arrange travel, accommodation, parking, taxis and car hire in line with company policy.
• Manage office supplies and maintain effective relationships with suppliers.
• Support facilities management, ensuring the office remains presentable, safe and efficiently maintained.
• Administer building access for new starters and leavers, including door fob management.
• Conduct fire alarm and emergency exit testing and maintain accurate records.
• Raise purchase orders and process invoices relating to facilities and health & safety.
• Coordinate catering for meetings and company events.
• Process expenses accurately and in a timely manner.
• Support the planning and delivery of company events and projects.
• Act as the main point of contact for the company pool vehicle, coordinating servicing, maintenance and repairs.

Skills

Receptionist experience

Customer service

Attention to detail

Office administration

Diary management

Travel arrangements

Supplier liaison

Multitasking

Proactive attitude

Tools

Microsoft Office

Job description

Confidential is seeking a friendly, professional Part-time Receptionist to be the first point of contact for visitors and callers, supporting front-of-house and admin tasks.

The role covers interdepartmental coordination, diary management, travel arrangements, facilities support and ensuring a well-organised, welcoming office.

The ideal candidate will have experience in reception or admin, superb communication, and the ability to multitask in a busy environment.