Front Desk & Operations Administrator

Gearing Recruitment Solutions Ltd; Lancashire; On-site; GBP 20,000 - 21,000; Full time

Job summary

Gearing Recruitment Solutions Ltd. requires an organised and approachable Receptionist/Administrator to provide professional front-of-house service and admin support on-site. You will be the first point of contact, handling calls, visitors and day-to-day tasks efficiently.

The role emphasises reliability, discretion and clear communication, with duties across reception, kitchen and shared workplace areas, including MS Office tools and meeting coordination.

Qualifications

• Experience in reception or admin roles preferred.
• Experience in construction, engineering or site-based environment would be helpful but is not essential.
• Proficient with MS Outlook, Word and Excel.

Responsibilities

• Answer incoming business calls and transfer or distribute enquiries to the appropriate person or department.
• Welcome visitors, manage the signing-in process and issue visitor badges.
• Manage meeting-room bookings and ensure rooms are ready when required.
• Arrange taxis for employees and visitors.
• Maintain a professional, welcoming and tidy front-of-house area.
• Report maintenance issues and defects promptly to the appropriate site contact.
• Keep the kitchen presentable and ensure essential supplies are regularly replenished and ordered.
• Prepare and distribute the weekly Executive Movements Sheet.
• Sort incoming post and scan or distribute it to recipients.
• Process outgoing post using the franking machine.

Skills

Friendly & professional

Organised

Reliable

Attention to detail

Clear communication

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Gearing Recruitment Solutions Ltd. requires an organised and approachable Receptionist/Administrator to provide professional front-of-house service and admin support on-site. You will be the first point of contact, handling calls, visitors and day-to-day tasks efficiently.

The role emphasises reliability, discretion and clear communication, with duties across reception, kitchen and shared workplace areas, including MS Office tools and meeting coordination.